Diadoc- an assistant for accountants, executives and managers of companies for the online exchange of legally significant documents. Managing incoming documents is free.
Diadoc- this is one of the most convenient systems for legally significant electronic document management between different businesses. The system includes a full set of functions for large-scale paperwork in your organization. A simple web version has been created for all clients; there is a special boxed edition for 1C owners. Users of other accounting systems (SAP, MS Dynamics, Oracle) can integrate them with EDF using the Diadoc API.
The main functions and advantages of the system:
- Creation and sending of documents.
- Acceptance of documents with e-mail notifications.
- Signing documents with a qualified electronic signature (CEP).
- Safe storage of documents
- Compliance of electronic documents with legal requirements.
- Search for counterparties
- Document approval.
- Integration with any accounting systems
- Roaming with other EDI operators.
- Bulk actions with documents (actions with a large number of documents "in one click").
Electronic document management system is an innovative solution for legally significant electronic document management.
About the system
It is an environment of paperless legally significant electronic document flow between organizations and their branches, providing fast and reliable transfer of documents with the possibility of their automatic processing.
According to the changes in clause 1 of Article 169 of the Tax Code of the Russian Federation, organizations can exchange electronic documents by mutual agreement of the parties to the transaction and if the parties have compatible technical means and the ability to receive and process invoices. List of transmitted document types
Possibilities
- Exchange of accounting documents (acts of completion, invoices, etc., as well as electronic invoices) in full compliance with the requirements of the Ministry of Finance and the Federal Tax Service.
- Exchange of any other documents between the company and its counterparties.
- Exchange internal documents between divisions of the company.
Electronic invoices
In 2010, there were a number of changes in legislation that led to the possibility of legal use electronic invoices... In particular, transactions of exchange of electronic invoices with counterparties are possible, which was enshrined in amendments introduced by federal law No. 229-FZ in Tax code... These amendments provide the right to use electronic invoices along with the paper version.
At present normative base for the commissioning of electronic invoices practically formed. As a result, Russian businesses were able to exchange electronic invoices with business partners, which became legally binding.
The process of interchange of electronic invoices must take place in accordance with the requirements of the Ministry of Finance of the Russian Federation, through special software and with the consent of the exchanging counterparties. To give the electronic document flow legal significance, electronic invoices are accompanied by an electronic digital signature.
The electronic invoice exchange system assumes the presence of an electronic document management operator who guarantees the delivery of electronic invoices to the counterparty with whom the exchange is carried out.
The Diadoc system provides its clients with the opportunity to exchange electronic invoices with partners in accordance with the procedure approved by the Ministry of Finance of the Russian Federation in accordance with Order No. 50 n dated 25.04.2011.
Advantages
- Fast delivery guarantee
Documents are instantly transmitted to the addressee without leaving the Diadoc system server - Legal significance
Each document is signed with an electronic digital signature - Protection of information
Work in the system is carried out through secure communication channels using cryptographic protection, which provides reliable protection against unauthorized access - Ease of use
Sending documents through Diadoc is as easy as sending letters by e-mail: the system has a simple and intuitive interface - Reliability
To ensure the safety of data, a three-fold backup and storage of information on different servers is used - Availability b
Diadoc system operates 24 hours a day, 7 days a week - Popularity
Already now more than 1 400 000 of your potential partners are working with the system and their number is constantly growing - Integration
The Diadoc system is constantly being improved and also integrated with others information systems - Savings on postage
You save not only time, but also money - Save space
No need to keep paper documents
Key features
- Work 24/7.
- Diadoc allows you to instantly exchange electronic legally significant documents (both internal and external) without the need for duplication on paper.
- Designed in strict accordance with federal laws No. 1-FZ; No. 149-FZ; No. 129-FZ; № 229-FZ, as well as other regulatory legal acts of the Russian Federation.
- When sending paper documents, every company is at risk of information theft or leakage. Diadoc minimizes these risks and carries legal responsibility for the safety of the transferred documents.
How to connect
Send to address [email protected] the following information:
- Name, TIN and KPP of the organization.
- EDS certificates (if you already have an EDS), with which you need to allow access to Diadoc (files with a green icon and the .cer extension).
- Within 14 days, send the original of the Application for accession to the Regulations to the address: 620017, Yekaterinburg, Kosmonavtov 56, SKB Kontur marked with Diadoc.
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senior manager of the corporate development department of the company "MMK-Informservice"
The pilot project has shown how much more transparent and faster the exchange of documents has become. With the transition to EDF, our employees process less and less documents on paper and more and more in in electronic format... Their signing takes place promptly, and when an adjustment is needed, we will find out about it right away. We saw that clients also stopped experiencing the inconvenience associated with receiving and further accounting for paper documents. ...
Egor Fomin
document flow specialist of the Financial Department of BMW Rusland Trading
Diadoc's specialists accompanied the project at every stage, suggested ideas, and always quickly responded to emerging questions. It was a pleasure for us to work with this professional team. Now the delivery of documents to dealers takes only 30 minutes instead of a week. The difference in convenience and efficiency before and after EDF is simply colossal. It is noteworthy that this effect was achieved even without integration with our accounting system. ...
Natalia Kuznetsova
head of department accounting Hyundai Motor Manufacturing Rus LLC
Our goal was to make the company's workflow as efficient, reliable and fast as possible, but at the same time less labor-intensive and costly. It is safe to say that this goal has been achieved. It was not easy because it required a review and restructuring of the company's internal business processes. But we think the result is worth it. At the moment, there is an active connection to the exchange of electronic documents of suppliers. ...
Zoya Yanina
Chief Accountant Kia Motors RUS
In one day, we delivered the documents to the addressees, which in paper form would have been sent to them within a week, while we saved at least a pack of paper. Also, now we can track the moment when the dealer received the documents, and when they were signed. Finally, we got rid of errors in VIN numbers, due to the configured automatic control of their coincidence, which was badly lacking in paper workflow. .
Victor Vernov
CEO of Life Factoring
A difficult task for the vendor was to provide notification of the Life.doc system about the change in the status of the document. Specialists of SKB Kontur in a short time finalized the connector, which automatically monitors the status of the transferred documents. In addition, customers have already appreciated the convenient transition from the Internet factoring system to Life.doc and vice versa, without re-authentication. .
Evgeniya Bogacheva
head of the group for settlements with suppliers, ALD Automotive
Document flow in ALD Automotive must solve whole line non-trivial tasks, this will increase the efficiency of the company as a whole. We implement internal workflow with the help of one service, external - with another. Diadoc was perfect for the external exchange of electronic documents, it was very easy for us to install its integration module and set up the sending of outgoing documents. Now it's time to implement the following two important tasks: connecting to EDM as many of our clients as possible and organizing internal electronic document management. .
Inna Smirnova
director of corporate business development "MegaFon" in the Urals
Now MegaFon's corporate clients can not only choose convenient and economical tariff plans and use the fastest mobile Internet, but also, thanks to the Diadoc service, receive closing documents free of charge and as quickly as possible without queues and loss of time. Working with electronic documents significantly saves time for our clients and employees. Moreover, we have significantly reduced the cost of delivery of documents by courier and postal services. .
Vladislav Surkaev
Director of the Department for Work with the Corporate Segment of Rostelecom in the Urals
Many organizations in the Urals and in Perm Territory already use electronic document management systems when sending reports to the tax service, as well as for obtaining documents for electricity, housing and communal services and communications, for correspondence with government agencies. The advantage of the EDI system is its convenience: documents can be viewed at any time, anywhere with the Internet, and from any device: from a computer, smartphone or tablet. .
Valery Belenky
Deputy Director of the Macroregional Branch
The obvious advantages of electronic document management are: reducing the cost of exchanging documents and increasing the speed of this process, due to which labor productivity and work efficiency in general increase significantly. Also, very important advantages of EDI are transparency, visibility and availability at any moment of the entire history of document flow with a specific client. .
Irina Kardakova
project manager of OJSC "Ufanet"
Ufanet is a telecom operator that seeks to constantly expand the list of its services, focusing both on the requirements of individual subscribers and on market trends as a whole. We have made sure from our own experience that EDF is an excellent solution that allows us to reduce our costs and the costs of partners and move to a modern convenient level of doing business. Today, many of our subscribers have already formed a positive opinion both about EDM in general and about the Kontur.Diadok system in particular. .
Natalia Sokolova
Deputy Director for information technology JSC "Yekaterinburgenergosbyt"
With the help of Diadoca's team, our Additional requirements to the system. For example, a functionality has been developed that allows our systems to recognize the status of a document by its file name. Also, a special document collector was developed that allows you to send files from different systems, combining them by name. .
Lyudmila Sakova
deputy general director OJSC "Petersburg Sales Company"
The transition to electronic document management gave a positive financial effect in the form of savings on the purchase of paper, printing and delivery of documents. When half of our consumers switch to EDI, we expect to save more than 5.5 million annually. No less important for the company has become, let's say, the organizational result: the automation of the preparation and sending of documents noticeably increases the productivity of employees. This work began to take less energy, time was freed up for other duties. .
Alexander Bautin
project manager for the implementation of electronic document management for clients of the Sverdlovsk branch of EnergosbyT Plus, JSC
We are currently seeing improvements in the productivity of departments; elimination of expenses for printing and signing documents in those business processes that are transferred to EDF. Clients receive documents promptly, and we, for our part, have the opportunity to control this. Finally, the electronic database is not a paper archive. It allows you to easily and quickly find required documents to respond to requests from regulatory authorities. .
Nonna Tyurina
accountant of the pharmacy chain "Farmland"
Our network includes 30 legal entities... A scheme was developed especially for us, which allows each of them to exchange electronic documents through Diadoc with one certificate based on a power of attorney. Together with SKB Kontur, we plan to connect all our suppliers to EDF. .
Sergey Tarasov
head of the IT department of the branch of JSC NPK Katren
All that remains for us is to track the documents not signed by the buyer and remind him of this, which saves up to 80% of employees' time. With the spread of EDM, we expect an even reduction in the cost of servicing printing equipment, spare parts, and a possible reduction in personnel working with paper documents... A special plus for us is that the introduction of EDM did not require restructuring our work processes. All of them remained familiar and convenient for our employees, therefore, they did not cause negativity, as is the case with innovations. .
Nina Golovchanskaya
accountant "IN CONTACT"
The transition to EDM through the Kontur.Diadok system significantly accelerated interaction with counterparties, and hence the efficiency of work, eliminated the need to send, organize and store primary documentation on paper. Based on our positive experience, we recommended all our partners to connect to this system so that they could not only accept, but also send documents electronically.
senior manager of the corporate development department of the company "MMK-Informservice"
The pilot project has shown how much more transparent and faster the exchange of documents has become. With the transition to EDF, our employees process less and less documents on paper and more and more in electronic form. Their signing takes place promptly, and when an adjustment is needed, we will find out about it right away. We saw that clients also stopped experiencing the inconvenience associated with receiving and further accounting for paper documents. ...
Egor Fomin
document flow specialist of the Financial Department of BMW Rusland Trading
Diadoc's specialists accompanied the project at every stage, suggested ideas, and always quickly responded to emerging questions. It was a pleasure for us to work with this professional team. Now the delivery of documents to dealers takes only 30 minutes instead of a week. The difference in convenience and efficiency before and after EDF is simply colossal. It is noteworthy that this effect was achieved even without integration with our accounting system. ...
Natalia Kuznetsova
Head of Accounting Department, Hyundai Motor Manufacturing Rus LLC
Our goal was to make the company's workflow as efficient, reliable and fast as possible, but at the same time less labor-intensive and costly. It is safe to say that this goal has been achieved. It was not easy because it required a review and restructuring of the company's internal business processes. But we think the result is worth it. At the moment, there is an active connection to the exchange of electronic documents of suppliers. ...
Zoya Yanina
chief accountant of Kia Motors RUS
In one day, we delivered the documents to the addressees, which in paper form would have been sent to them within a week, while we saved at least a pack of paper. Also, now we can track the moment when the dealer received the documents, and when they were signed. Finally, we got rid of errors in VIN numbers, due to the configured automatic control of their coincidence, which was badly lacking in paper workflow. .
Victor Vernov
CEO of Life Factoring
A difficult task for the vendor was to provide notification of the Life.doc system about the change in the status of the document. Specialists of SKB Kontur in a short time finalized the connector, which automatically monitors the status of the transferred documents. In addition, customers have already appreciated the convenient transition from the Internet factoring system to Life.doc and vice versa, without re-authentication. .
Evgeniya Bogacheva
head of the group for settlements with suppliers, ALD Automotive
Document flow in ALD Automotive must solve a number of non-trivial tasks, this will increase the efficiency of the company as a whole. We implement internal workflow with the help of one service, external - with another. Diadoc was perfect for the external exchange of electronic documents, it was very easy for us to install its integration module and set up the sending of outgoing documents. Now it's time to implement the following two important tasks: connecting to EDM as many of our clients as possible and organizing internal electronic document management. .
Inna Smirnova
director of corporate business development "MegaFon" in the Urals
Now MegaFon's corporate clients can not only choose convenient and economical tariff plans and use the fastest mobile Internet, but also, thanks to the Diadoc service, receive closing documents free of charge and as quickly as possible without queues and loss of time. Working with electronic documents significantly saves time for our clients and employees. Moreover, we have significantly reduced the cost of delivery of documents by courier and postal services. .
Vladislav Surkaev
Director of the Department for Work with the Corporate Segment of Rostelecom in the Urals
Many organizations in the Urals and in the Perm Territory are already using electronic document management systems when sending reports to the tax service, as well as for obtaining documents for electricity, housing and communal services and communications, for correspondence with government agencies. The advantage of the EDI system is its convenience: documents can be viewed at any time, anywhere with the Internet, and from any device: from a computer, smartphone or tablet. .
Valery Belenky
Deputy Director of the Macroregional Branch
The obvious advantages of electronic document management are: reducing the cost of exchanging documents and increasing the speed of this process, due to which labor productivity and work efficiency in general increase significantly. Also, very important advantages of EDI are transparency, visibility and availability at any moment of the entire history of document flow with a specific client. .
Irina Kardakova
project manager of OJSC "Ufanet"
Ufanet is a telecom operator that seeks to constantly expand the list of its services, focusing both on the requirements of individual subscribers and on market trends as a whole. We have made sure from our own experience that EDF is an excellent solution that allows us to reduce our costs and the costs of partners and move to a modern convenient level of doing business. Today, many of our subscribers have already formed a positive opinion both about EDM in general and about the Kontur.Diadok system in particular. .
Natalia Sokolova
Deputy Director for Information Technologies, JSC "Yekaterinburgenergosbyt"
With the help of Diadoca's team, our additional system requirements were successfully implemented. For example, a functionality has been developed that allows our systems to recognize the status of a document by its file name. Also, a special document collector was developed that allows you to send files from different systems, combining them by name. .
Lyudmila Sakova
Deputy General Director of OJSC "Petersburg Sales Company"
The transition to electronic document management gave a positive financial effect in the form of savings on the purchase of paper, printing and delivery of documents. When half of our consumers switch to EDI, we expect to save more than 5.5 million annually. No less important for the company has become, let's say, the organizational result: the automation of the preparation and sending of documents noticeably increases the productivity of employees. This work began to take less energy, time was freed up for other duties. .
Alexander Bautin
project manager for the implementation of electronic document management for clients of the Sverdlovsk branch of EnergosbyT Plus, JSC
We are currently seeing improvements in the productivity of departments; elimination of expenses for printing and signing documents in those business processes that are transferred to EDF. Clients receive documents promptly, and we, for our part, have the opportunity to control this. Finally, the electronic database is not a paper archive. It allows you to quickly and easily find the documents you need to answer requests from regulatory authorities. .
Nonna Tyurina
accountant of the pharmacy chain "Farmland"
Our network includes 30 legal entities. A scheme was developed especially for us, which allows each of them to exchange electronic documents through Diadoc with one certificate based on a power of attorney. Together with SKB Kontur, we plan to connect all our suppliers to EDF. .
Sergey Tarasov
head of the IT department of the branch of JSC NPK Katren
All that remains for us is to track the documents not signed by the buyer and remind him of this, which saves up to 80% of employees' time. With the spread of EDM, we expect further reductions in the cost of servicing printing equipment, spare parts, and a possible reduction in personnel working with paper documents. A special plus for us is that the introduction of EDM did not require restructuring our work processes. All of them remained familiar and convenient for our employees, therefore, they did not cause negativity, as is the case with innovations. .
Nina Golovchanskaya
accountant "IN CONTACT"
The transition to EDM through the Kontur.Diadok system significantly accelerated interaction with counterparties, and hence the efficiency of work, eliminated the need to send, organize and store primary documentation on paper. Based on our positive experience, we recommended all our partners to connect to this system so that they could not only accept, but also send documents electronically.