Theoretical part
Give the definition of the concept of "document". Describe the functions of documents
The function is a target document inherent in it. There are no documents carrying only one specific function. The document, speaking in ... Functions of documents can be divided into three blocks: · Information functions (information, social, political, communicative);Describe documents on classification features
1. Classification of documents - This is the distribution of documents for classes, sections on the most common signs of similarities and differences.
By method of fixing information (reproduction technique) Documents are divided into:
written (on paper), graphic, cinema, photo-, phonocuments, computer-readable documents, electronic documents. This includes technotronic documents (documents created using technical means) and virtual documents.
By name of the type of document distinguish a large number of documents. These are orders, protocols, acts, letters, references, etc.
By views Documents are typical, approximate, individual and screen.
Typical documents are developed by higher bodies for subordinate organizations with homogeneous functions and are mandatory. Exemplary documents are also developed by higher bodies for organizations of their system, but carry out a letter of approach. Individual documents are developed by specific organizations for internal use. In the screen documents, the permanent part of the text is printed in the manufacture (on a computer or in the printing house), and the variable text is left.
By degree of complexity There are simple documents containing one question, and complex, containing several questions. It is recommended to make simple documents, because They are easier to distinguish between, to form into cases, process.
By place of drawing up documents Classified on internal and external. Internal - documents created in the institution in the documentation process to solve their issues and not leaving the institution. External - incoming and outgoing correspondence.
By terms of execution Documents are divided into urgent and indefinition.
By origin Documents are service and officially personal. At the same time, in turn, official documents are divided into: general and special (planned, accounting, monetary documentation).
By glasnosti degrees Allocate ordinary, secret documents and documents with a vulture "for official use" (chipboard).
By legal power distinguish genuine and concrete documents. Genuine consider documents issued in the prescribed manner in compliance with all rules. Authentic - This document, information about the place and time of the creation of which contained in it itself is true. Substrate documents are considered to be documents, design or content of which does not correspond to the truth. Genuine documents are divided in turn on valid and invalid. An invalid document becomes in the event that it has lost legal force for any reason, for example, the expiration of the validity period.
By stages of creation (methods of certification) Documents are divided into originals (original) and copies.
Original - This is an original, original, initial document., Ie, this is a document for the first time created by any individual or collective author. The original may have several editions, options. Originals can be in the form of a rough, white document, a mashpisnaya instance. Originals created in several copies called moved . Sometimes "original" is used as synonym for the word "original", although the "original" has a slightly different value than the "original". Original The first or high-quality eczembly of the official document is considered. Script - This is the original, certified by the established form. In other words, the "Signature" props. So that the original becomes the original it should be decorated on the form, have a signature, print.
Copy - This is a lot. Distinguish the following types of copies:
Extract - This is a copy of the part of the document (extract from orders, protocols).
Vacation of service letter - a copy of the given document, i.e. Letters. It is drawn up under the copy of the paper on a clean sheet of paper and remains in the organization. At the same time, he is legal.
Multiple copies - Copies from a copy. Two copies - This is when you create 2 documents: for transmission and actually a document. These documents are not the same in its characteristic.
The emergence of new reproduction techniques (reproduction) led to the appearance automatic (facsimile) copies. These copies are obtained simultaneously with the original. With this copy, the concept of "facsimile" is closely connected. Facsimile - Automatically received signature. This means when the entire document is reproduced, including the signature. Such copies are also called facsimile originals . Here the signature is recognized as a script and in any category does not need. An example of a fax copy is fax.
There are also such types of copies as photocopies and light copies. Their distinguishing features are accurate reproduction of the original.
By way of assurance, the copy is divided into:
officially certified;
simple certified;
notarized;
involved.
Officially certified copy -when compliance with the Polynennnik is confirmed by another official and is accompanied by formalities (the official and the signature of the official) is applied.
Simple certified copy- When the compliance is dissolved without compliance with the established formalities (without printing).
Notarized copy - When the compliance with the official by the official, notary, is rejected.
Incomplete copy - These are copies that do not have confirmation of their compliance.
According to legal strength, the copy is divided into:
duplicates;
diplomatic copies.
Duplicate - This is a copy that has the legal power of the original. This is not a second copy of the original, it can have deviations from it.
Diplomatic copy - a copy that reproduces the document with all the features (old spelling, errors, punctuation).
By storage time Documents are divided into three main groups:
permanent storage period;
temporary storage period over 10 years;
temporary storage time up to 10 years.
By form Documents are divided into:
a certain form;
arbitrary shape.
According to a certain form, official documents are drawn up, and in arbitrary form documents of personal origin. Forms Documents are bulk, area (drawings, posters), linear (film, scroll), card and codecs.
By media documents are divided into paper and documents on special carriers.
By records Documents are: simple, stenographic and encrypted.
By activities Documents are divided into: organizational, administrative and information and reference.
By degrees of commitment distinguish between directive and informative. Directive documents are documents that are issued by the authorities and perform management function. Informative documents include documents of the current nature.
Give the definition of the concept of "USD". Describe the composition of the grade
Standardization is a formal legal consolidation of the results of unification in the form of mandatory norms. The results of the unification of documents ... The object of unification and standardization is the content and form of the document. ... the main tasks of improving the content of the document should be: with unification - selection of details, ...Give the definition of the concept of "document props". Describe types of details. Give examples of details
Each document consists of elements called requisites. Props - This is an element of the execution of an official document. Various documents consist of different recruits. The number of details that make up documents is determined by their type, appointment, etc. factors. Composition of requisites separate species documents issued by state-owned and public administration authorities (for example, passports, employment record, diploma, birth certificate), established in legislative and regulatory acts.
As previously stated, a set of details of the official written document located in a certain sequence is called form document . The sample form set 32 \u200b\u200brequisites. This composition of the details is fixed in STB 6.38-2004.
1 - State Emblem RB;
2 - organization emblem or trademark;
3 - Code of Organization OK OK or OKULP;
4 - OKUD dock code;
5 - Naim. Higher org;
6 - Naim. org;
7 - Nim. Structure. divisions;
8 - sender's postal address;
9 - Communication (telegraphy address, phone numbers, fax, teletype, telecis, e-mail) and commercial data (account number, Naim. Bank);
10 - name of the type of document;
11 - date;
12 - registration index;
14 - the place of compilation or publication of the dock;
15 - a rifle restrictions on access to the dock;
16 - addressee;
17 - a marginal claim;
18 - resolution;
19 - Title to the text;
20 - mark on control;
21 - text;
22 - mark on the availability of the application;
23 - signature;
24 - rifle application;
25 - gradation;
26 - visas;
27 - printing;
28 - surname of the artist and his tel.;
29 - a mark on the certification of the copy;
30 - mark on the execution of the document and the direction of it in the case;
31 - a check mark (registration stamp of incoming documents);
32 - mark on transferring data to machine media;
Details characterize the document. The purpose of the props is ambiguous. Some details carry information about the document, being its mandatory attributes (signature, date, number). Some details characterize the phenomena described in the document.
Details that characterize the document itself, a place that takes the document in space and time. Thus, the name of the organization, the addressee, resolution, the assertion, communication and commercial data, the postal address indicate the position of the document in space, its geographical position, hierarchical position, indicate the path that the document has already passed or which he has to go.
The position of the document in time is characterized by such details as the date. It shows what time a document is created. The date is accompanied by other details, i.e. They are dating: a marginal assertion, approval, visa, mark on the direction of direction in the case, resolution, mark on arrival. The date is one of the main details, since it gives the document legal force.
The target appointment of the document is characterized by such details as a form of a document, a header to text, resolution, text, OKUD and OKGU and OKUMP.
Requisites Mark about the assurance of a copy, signature, a marking of the statement, printing certifying the authenticity of the document.
Details can report document and some document information. A mark on the presence of an application indicates that this document or does not have all the necessary full information and should be studied with other documents attached to it.
The presence of the requisite "Text" indicates that it is a specific document that is a means of transmitting and maintaining information.
2. The details used in the design of the Horde are permanent, variables and mutually exclusive (interchangeable).
TO constant These details can be attributed that are constantly present on the document in a constant value and which, therefore, can be applied in advance to the organization's form. These are such details like:
State coat of arms of the Republic of Belarus (if the organization has the right to depict the coat of arms on his letterhead), the emblem of the organization or trademark (if any),
naim. Organization,
communication (telegraph address, phone numbers, fax, teletype, telecis, e-mail) and commercial data (account number, Naim. Bank),
code of Organization in OKGU and OKULP,
oKUD dock code.
When changing these details, new blanks are made.
So It can be said that constant details are details that are applied in the manufacture of a unified form of a document or blank.
TO variables These details that depend on concrete circumstances. For example, the props "date" depends on when a document is created, the "Text" props - on what will be said in document, i.e. The content of the question covered in the document. In other words, variables are details - these are details applied in the preparation of the document.
Thus, the value of variables of details will always be different, depending on the circumstances of the preparation and type of document, but the location of them on the document and the rules for their design remain unchanged.
Mutually exclusive (interchangeable)details are details for which the same area is assigned to the sample form. They are not found in the same document. These details include:
sender's postal address and document type name;
Details can also be divided into mandatory and additional.
Mandatory Details ensure the legal force of the document and they are always present on any form of the Horde. These include:
naim. org;
document Index;
title to the text;
Additional Details may not be on all types of documents (for example, emblem, mark on control). Additional details can characterize the stages of processing the document (for example, a check mark, a resolution, surname of the contractor and his phone number, a mark on the execution of the document and the direction of it in the case). The lack of additional details on the document cannot affect the legal force of the document.
3. Formally sample provides two options for design details:
corner and longitudinal.
For angular version The header part of the document form is located in the upper left corner of the A4 or A5 sheet. At the same time, the blank inscriptions should not go beyond 72 mm horizontally.
For longitudinal version The header part of the form is extended to the boundary of the right field.
There are two ways to design details: flag and centered.
For flag method The location of the details The beginning of the props is always located on the left border of the props location zone. The border of the left field in this case acts as a tree, and the lines of the blank inscriptions constitute a cloth flag (from here and the name of the method of location of the props).
For centered method The location of the details The beginning and end of each line of props are equivalent to the boundaries of the location zone of the props. They are valued, resulting in equidistant from the conditioned vertical axis, which divides the blank inscriptions into two equal half.
The longitudinal option of the props is used for administrative documents, and the corner for organizational. For a blank for letters, both a longitudinal and corner options for the location of the details are used.
In the manufacture of a form, the most acceptable is the centering method for the location of the details, and when preparing documents, it is advisable to print props on the flag method.
5 Give the definition of the concept of "blank". Describe types of blanks, the composition of the details, purpose. Describe the procedure for manufacturing, use and accounting forms depicting the state coat of arms The Republic of Belarus
Blank document - Standard sheet of paper with permanent information played on it, and the place allotted for the variable. The use of forms reduces the cost of manufacturing a document, reduces the number of errors in its preparation and design, allows you to achieve the unification of the forms of documents. In addition, the use of blanks facilitates the perception of the document, improves its appearance.
Requirements for the development, use and storage of documents forms are formulated in the following regulatory acts:
STB 6.38-2004 " Unified forms documentation. The system of organizational and administrative documentation. Requirements for paperwork ";
"Instructions for office work in state bodies and organizations of the Republic of Belarus";
Decree of the President of the Republic of Belarus of 28.06.2000 No. 357 "On streamlining the manufacture and use of documents of documents depicting the state emblem of the Republic of Belarus";
Resolution of the Council of Ministers of the Republic of Belarus from 07/31/2000 No. 1172 "On approval of the Regulation on the procedure for the manufacture and use of documents of documents depicting the state emblem of the Republic of Belarus and amending the decision of the Cabinet of Ministers of the Republic of Belarus from 7.08.1995 No. 424."
General requirements for bookcases are formulated in STB 6.38-2004. Standard establishes unified Rules Preparation of HFA, as well as forms applied in their design.
The blanks of documents are made on A4 format (210x297 mm) and A5 (148x210 mm). The manufacture of the latter is recommended in order to save paper. They are used in the preparation of small documents, such as accompanying letters.
The form must have fields: left - 30 mm, right - 8-10 mm, upper and lower - 20 mm, while drawing fields or their restrictive marks on the form optional.
STB 6.38-2004 The following types of IDD blanks are installed: blank for letters and common blank. The first form is used exclusively for registration of letters regardless of their type. Therefore, there is no need to indicate the name of the type of document on it. On the blanco for letters Instead of the requisite, the "name of the document" and "Commercial and Communication Data" additives, and instead of the details of the "Place of Compilation or Edition of the Document" there are props "Link to the date and number" incoming document" Over common formations are issued by the organization's administrative documents (orders, orders, decisions), as well as organizational (provisions, instructions) and reference and information (acts, protocols, certificates, reports, etc.). It is allowed to manufacture on the basis of a general form of special forms for a specific type of document, for example, a form for orders, a blank for protocols. According to the exemplary instructions for office work, the manufacture of special forms by type of reports is considered appropriate if such documents are created in the organization more than 200 per year.
In the manufacture of a lettering for letters, details are used:
· Sender's postal address;
· Communication and commercial data;
· Restrictive marks of the details "Date", "Registration Index", "Reference to a registration index and a date of the incoming document" and "mark on control".
Restrictive marks can also be applied to accommodate the "header to text" and "addressee" details. An indication on the form of these details and marks is advisable in the case, if the execution of documents in the organization is carried out using a typewriter. Using computer equipment makes them applying to the blank excess.
On the general form indicate:
· State coat of arms of the Republic of Belarus
· Emblem or trademark (service sign) for organizations state form property;
· Okogu organization code (OKRB 004-2001 "Organs state power and management "for government agencies and management) and accommodation (OKRB 018-2003" Legal entities and entrepreneurs ");
· Name of a higher organization;
· Full and abbreviated name of the organization;
· Name structural unit;
· Place of drawing up or edition of the document;
· Restrictive marks and lines for details "Code of the OKUD document", "Date", "Registration index", "mark on control".
It is possible to apply to the general form of restrictive marks for the "Title to text" details, "addressee" or "a marginal statement". On a general form, a free place is provided for the details "name of the type of document".
2. Blanks of documents can be printed in the printing house, and when using a PC, the form can be entered into the computer's memory and automatically displayed during the document. However, no matter how the form does not make a form it should be printed on white paper.
For the manufacture of forms of institutions, the typographic way must be made up the layout (drawing) of the form, which is based on the structural grid. The drawing should be performed in a scale of 1: 1 in strict accordance with the dimensions specified in STB 6.38-2004, and it must accurately represent the future form of the document. The drawing must be affixed:
· Blanca format;
· Field dimensions;
· Square of each details.
Permanent details are applied to the form in accordance with the established dimensions and regulations of the design of details, noted in the form of corners or lines of the location of some details, which should be in the upper (header) part of the document, as well as details applied at the bottom of the form.
An explanatory note is attached to the drawing, which indicates the variety and color of the paper, the color of typographic paint, the name of the font, the dimensions of the keguli (for a set of details), the list of details, executable in the typographical way.
In the manufacture of blanks, typographical fonts with a size of 6 to 16 bowl of the literary, ordinary and newspaper headset should be applied. It is permissible to allocate the name of the institution with a drawn font size from 6 to 24 kebl. It should be borne in mind that within the same form, the fonts used should not differ significantly in size.
In the manufacture of the forms with a typographical method or using PC, props are always decorated with a centered way.
3. STB 6.38-2004 determines the general requirements for the design of document forms. In order to streamline the manufacture and use of documents of documents depicting the State Arms of the Republic of Belarus, the presidential decree of 28.06.2000 No. 357 was issued (hereinafter referred to as the presidential decree).
Presidential Decree The right to put the image of the state coat of arms in the documents of documents is provided only to government agencies and other state organizations. In accordance with the Regulations on the State Embrella of the Republic of Belarus, approved by the Decree of the President of the Republic of Belarus dated 7.06.1995 No. 213, reproduction of state coat of arms per blank of documents is mandatory for these organizations.At the same time, the image of the state coat of arms of the Republic of Belarus should be placed by government agencies and other government organizations both on letters for letters and on common form, as well as on the form of a specific type of document.
Decree of the president approved samples of cohicle forms:
For all types of HFA in Belarusian and Russian with the longitudinal location of the details;
For letters in Belarusian and Russian with the longitudinal location of the details.
All emblem blanks in accordance with the approved samples are issued in Belarusian and Russian.
Presidential Decree prohibits managers and other officials government agencies and other state organizations Manufacturing and ... right to put an image of the state coat of arms of the Republic of Belarus in the form of documents ... organizations of the state form of ownership that do not use blank image as a details ...Give the definition of the concept of "official letter". Name the types of letters, characterize the features of the preparation and design of types of service letters
Business letters apply to solve numerous operational issues arising in the process of organization activities, therefore the content ... official letters are prepared on special bookcases that are appropriate ... The following constant details and restrictive lines are applied on the letter for letters:Give the definition of the concept of "Help". Describe the features of the preparation and design of personal and service certificates
Internal official certificates, reflecting the issues of the main activity of the organization (full-time, execution ... Service certificate - Official document containing information about the main ... Personal certificate is an official document confirming the information of a biographical and / or service character and issued ...Personal certificates issued to individuals for submission to other organizations also belong to external. They are prepared on a general form, with their compilation, they are mainly used the same details as in the preparation of official references. Feature of personal certificates is that they are in obligatory Must be certified by the organization of the organization.
Personal certificates usually certify any legal fact: place of work, study, accommodation, occupied position, wages, the presence of dependents.
Personal certificate contains the following details:
· name of company,
· Name of the type of document (certificate),
· Index;
· Place of compilation;
· Address;
· Signature (signatures)
· Print.
Since the text of personal certificates, as a rule, does not exceed 15 lines, the headers are not compiled to them.
The text of personal certificates begins with the instructions in the nominative case of the name, name, the person of the person who is reported. Do not be used in the text of personal certificate Type: "Issued a real", "really works", etc.
For example:
________________________________________________________________ is a student (s)
Course of day (correspondence) compartment _______________________ Faculty of Belarusian State University.
Personal references are often signed by two officers. In particular, references, a financial nature (for example, the amount of wages) are signed by the head and chief accountant. Their signatures have one under the other in order of conformity of the position and assured the stamp. Printing should capture the latest letters position and part personal signature.
| |
Director of the Institute Signature V.V. Fedorov
Chief Accountant Signature M.I. Weaver
Personal reference about the place of work, labor experience can be signed by the head of the organization and the head of the personnel department.
Personal certificates can be sent to the applicant by mail or output. The name of the organization in which the certificate is submitted is indicated in the details of the "addressee", to finish the text personally, this information is not recommended.
Personal certificates are recorded on the same grounds as the external certificates of service.
Give the definition of a "memorandum" concept. Expand the features of the preparation and design of internal and external report notes
Depending on the content and purposeful, the reports are divided into initiative (making proposals, the presentation of requests, facts, ... Depending on the addressee, the reports are divided into domestic and external. ... Internal reports are not important to the head of the organization and are issued on standard A4 format sheets ...An indication of the organization or structural unit, which are the author of the document, be sure.
Gosherb RB.
Emblem (trademark) Society with the overall responsibility of "Contact" Reporting note ... To compile internal reports, the forms are not used, as a rule, they are drawn up on a pure sheet ...Give the definition of the concept of "act". Describe the shape of the Act and the features of the compilation and registration of the act
Most often, acts are compiled by commissions of both permanent and appointed administrative documents (usually by order), although in ... acts are compiled according to the most different reasons, hence the large number of them ... First of all, members of the Commission must collect all the information on the issue under consideration and study it. Naturally,…Give the definition of the "Protocol" concept. Name the types of protocols. Expand the features of the preparation and design of the protocols
The protocol is often referred to reference and information documents, as it records information reference character., Next to the first ... Another feature of the protocol is that it is used for ... Protocols that are recorded on issues that are competing the competence of participants in the meeting ...Protocol classification
Full protocols contain speeches of all participants in the work of the collegial body, they make it possible to judge not only about the nature of the meeting itself, but also on the activities of the whole organization. Brief and abbreviated protocols are compiled in the presence of a transcript, sound recording. The decoding of the transcripts signed by the chairman and secretary of the meeting (collegial body) is attached to the protocol. The operational meetings are also briefly recommended.
In an effort to reduce document management, including by reducing the physical scope of documents, in some organizations are completely refused to compile full protocols, replacing them with a brief and abbreviated form protocols. This entails a number of negative trends:
Documentary publicity disappears;
It is imposed of information necessary for making management decisions;
One of the sources disappears, without which it is difficult to judge the correctness of the concrete decision taken or determine how a collective opinion is reflected as it affected the end result. Therefore, when choosing a form of a protocol, it is necessary to take into account the importance of the protocolized event, the legal consequences of the decisions made, as well as other factors affecting document formation processes.
The main regulatory act regulating the issues of drawing up and designing the protocol is an exemplary instruction on office management. In addition, STB 6.38-2004 should be guided by STB.
When drawing up the protocol, it is necessary to ensure its legal use. It is determined by the presence of all necessary details, the correctness of their design and strict reliability of the information set out in the protocol.
Details of the protocol are:
Ø Name of the authority (organization);
Ø Name of the type of document (protocol);
Ø Registration index;
Ø Place of compilation;
Ø title;
Ø Signature.
An additional requisite for some types of protocols is a claim of the allegation (the approval is subject to decisions on issues of the competence of the participants in the meeting, the collegial authority).
Make protocols on common format A4 format. The following constant details are applied to the general form:
Ø State Emblem RB (organization emblem or service sign);
Ø Name of a higher organization (if it is available);
Ø Restrictive lines for the details "Date" and "Document Index";
Ø place of publication or document preparation.
Date Protocol is the date of the meeting of the collegial authority
Registration indexthe protocol protocolizes the sequence number within the recorded year.
Protocols are registered separately by type, i.e. Separately records of the meetings of the Expert Commission, the Attestation Commission, the protocols of the meetings at the head of the organization, etc. The joint meetings protocols have an integral index (1/25).
The title to the text of the protocol is the name of a specific type of meeting, the name of the collegial body (if the body does not have a form) and the question (topic) of the meeting, if he is one.
The text of the protocol is divided into the introductory and main part.
The introductory part indicates the initials and the names of the Chairman, the secretary and the members of the collegial body, the names of the posts, the names and initials of invited persons who are not members of the collegial body. The names of those present and invited are indicated in alphabetical order.
If the number of more than 15 people present at the meeting of the members of the collegial body, then the list of those present is compiled separately and attached to the protocol with an affiliation of the corresponding mark.
For example:
Attended - 17 people (the list is attached).
The list of invited is compiled separately and is attached to the protocol with an affiliation of the corresponding mark, if the number of invited more than 10 people.
The protocols can additionally indicate the number of presentations required for the eligibility of decision-making.
In the protocols of the full form after the instructions of those present and the invited follows the agenda. The agenda lists the issues to be considered, the forms of their presentation are indicated (report, report, message, information), names of the posts, their initials and surnames.
For example:
On the course of the preparation of state archival institutions to the autumn-winter heating season.
Information chief Department for the Security Department of Documents O.A.Lesovskaya.
When issuing two or more questions to the meeting, they are numbered by Arabic numbers. The sequence of issues on the agenda is determined by their importance.
The main part of the protocol of full form is built according to the scheme "listened" - they decided (decided) "separately for each question under consideration.
The "Listened" section indicates the name and initials of the Rapporteur and outlines the summary of the performance. The text of the speech (reports, report) may be attached to the protocol, as made by the corresponding mark.
For example:
Ivanova O.L. - The text of the speech is attached.
The text "Purpose" the text is drawn up similarly to the "listened" section. This section records questions for the Rapporteur and answers to them.
The "Decided (decided)" section "Decisions are recorded on the issue.
The summary of the agenda is not issued in the Protocol. The main part of the brief protocol is built according to the scheme "listened - they decided (decided)" without the text of the speeches. The "Lisited" section records the issues of the agenda, in the "Decided (decided)" section - the decisions made.
In the event of fundamental disagreements in the Protocols for a brief form, it is allowed to record separate speeches of the meeting participants.
In the abbreviated form report after each issue of the agenda, decisions taken on it are recorded.
The solution of the collegial body in the protocols of any forms is completely given. The decisions taken are numbered by Arabic numbers if there are several of them. Numbering is not performed if only one solution is accepted on the question.
The resolution part of the protocol ends with an indication of the person responsible for monitoring the execution of decisions or individual decisions items.
The protocol of the meeting is signed by the Chair (presiding for the meeting) and the secretary.
The procedure for the preparation and design of protocols of collegial bodies is determined by the provisions on these bodies or the regulations of their work.
Protocol brief formit is built according to the scheme: "They listened-decided (decided)" and does not include the texts of the speeches. If disagreements occur in the Protocols for a brief form, it is allowed to record individual performances of the participants.
In the abbreviated formonly adopted decisions on the agenda are indicated. The agenda itself is not indicated.
In addition to the texts of speeches, messages, reports, the protocol may have other applications. In mandatory procedure, a document approved by a collegial body is attached. This is the corresponding mark of this in the text.
To approve the accompanying project of the exemplary instruction in the Pot. Draft Manufacturing of the Ministries, State Committee and other Central Offices, institutions, organizations and enterprises of the Republic of Belarus and send it to approval in the regional executive committees.
The protocol is signed by two persons: the chairman and secretary of the collegial authority. It is not indicated by posts, but the duties executed by these persons in the collegial body.
The date of the protocol will be the date of the meeting, the course of which is reflected in the Protocol.
In some cases, in organizations operating on the principles of unity, the Protocols are subject to approval by the head of the Organization. In the most important cases, the decisions made are made by orders.
Describe the features of the preparation and design of the administrative documents published on the basis of unity
Improving the organizational structure of the institution, content, methods and means of carrying out the implementation of the organization ... Regulatory documents Contain legally authorous regulations of subjects ... Regarding the administrative documents:Expand the composition of the group of organizational documents. Describe the form and features of the preparation and design of organizational documents
This group of documents includes: Regulations on the organization; Structure and regular number;Give the definition of the concept of "copy". Name the types of copies. Describe the features of the manufacture and assignment of a duplicate, a fax copy, an officially certified copy, not certified copy, multiple and twin copies
Copy of document - This is a document, fully or partially reproducing information of another document and all its external signs or part of them.
A copy of the document should reproduce all the details of this document (with the exception of visas); It should be made on the form or standard sheet of paper with the playback of the full text of the original form. Date, registration index, the place of drawing up (publication) specified in the copies should correspond to the original, regardless of where, when and who a copy was preparing.
A characteristic feature of the copy is that it does not contain a personal signature of the person who signed the script (the name of his post and the decoding of the signature is fully reproduced). Therefore, a copy of the document is in most cases to be assigned.
Compliance with a copy of the document The original is issued with the help of the requisite "mark on the certification of the copy" below the props "Signature" and consists of the following elements: the words "true", which is written from the 0th position of the tabulator from the capital letter, the name of the post and personal signature of the person who assured the name Copy, decoding signatures, dates.
The organization can assure copies of only those documents that are created in the organization itself. Removing copies from documents is allowed with the permission of these organizations. In the form of an exception, it is allowed to make copies (extracts) of documents issued by other organizations, in solving issues of receiving citizens to work, certifying their labor, housing and other rights, in the formation of personal affairs of workers (copies of diplomas, evidence of education, labor books, etc. ).
Copies of the documents remaining in the organization can be marked by the seal on which the name of the Detair Production Service is reproduced (" Common department"," Office ", etc.) or the inscription" for documents ". This seal is affixed on the spot allotted for a personal signature, a copy of the copy is not issued. For example:
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One of the most common types of copies is copies that automatically get when printing a document on a typewriter (2nd, 3rd, etc. Typescript instances) or when printing using a printer. They're called multiplied specimens. 1st exp. (Usually printed on the letterhead) after his certificate becomes original, and the rest - copies. These copies can be certified either using the "mark of assigning a copy" requisite or a simple printing, which is played by the name of the Detamental Service ("General Department", "Office", etc.) or the inscription "for documents". This printing is affixed on the copy of the document on the spot allotted for a personal signature.
The development of documentation has led to the differentiation of the concept of "copy", and therefore the design of various types of copies has its own characteristics.
Automatic (facsimile) copies Defined as facsimile originals in the case when the document is reproduced by mechanically reproduced entirely, including the image of the signature (facsimile). As a rule, facsimile scripts do not need any additional certificate. These include documents obtained using copier and fax.
Special view of automatic (facsimile) copies are photo- and blueprint, the distinctive feature of which is the exact playback of the original.
In some cases, facsimile copies require special assurances, including the application of the print (as a rule, these are copies of personal documents - birth certificates, diplomas, etc.). The word "copy" on facsimile copies is not specified. It should also be remembered that, according to the Regulation on the procedure for the manufacture and use of forms, documents depicting the state emblem of the Republic of Belarus, when replicated by means of operational printing of documents made on a coat of arms for the mailing, each copy should be marked with seal.
Free copy of the document Can be made by handwritten or typewritten way. It can fully play the text of the document, but absolutely accurately reproduce the external signs of the document. A free copy is assigned by all the rules of copies.
With the development of document transfer techniques at a distance associated with the appearance two-time originals and copies of documents. Thus, when telegraph and telephone communication, two documents are created - presented for transmission over a telegraph or telephone and obtained through these means of communication. These documents are characterized in different ways. The telegram transmitted has a personal signature, is assigned to print, i.e. It can be described as a script, and the recipient obtained is multiplied by an instance.
In addition to copies, removed directly from the original or automatically received, may be multiple copies: "Copy from Copy", "Copy from Copy Copy", etc.
Copies differ also depending on how they are certified.
Notarial copies: The compliance with the original is confirmed by the official official - notary.
Officiallycertified copies: their certification of the original is confirmed by other officials and is accompanied by formalities (the official and signature of the official).
Simple certified copies (including certified by individuals) - certified without compliance with the necessary formalities (no press).
In-deployed copies - Do not have confirmation in one form or another of your compliance.
Special view of copies - duplicate. Duplicate -repeated copy The original document created instead of lost or damaged and has legal force.
These are copies with the legal force of the original. Duplicate is not characterized as a second copy. script, because This is a repetition of the document, i.e. He possesses the most characteristic features copies. Register duplicate as multiplied original is incorrect, since a duplicate sometimes has deviations from the original (for example, a duplicate passport can be issued to another division of the police and signed by another person).
Thus, depending on the requirements of the requirements, the copy acquires legal force with the appropriate certification (in one case, to give the legal force of a copy of sufficiently official certification, in another - notarial, etc.).
Another type of copies - diplomatic copies. The name of this type of copies comes from the word "diplomacy" denoting a special historical discipline studying the ancient acts. Such copies reproduce a document with all features (old spelling, errors, punctuation features, etc.).
The adoption in 2000 of the Law of the Republic of Belarus "On Electronic Document" approved the emergence of a new type of copies - copies of an electronic document.
Copies of the electronic document (ed) are created by certifying in the prescribed manner form of the external presentation of the electronic document on paper (the form of the external representation of the ED is its playback on the display screen, on paper or other separable material object in the form available for visual ferris, and form understandable to human perception). Copies of ED on paper must contain a corresponding indication that they are copies of the corresponding Ed.
Certificate of the form of the external representation of ED on paper can be carried out:
ü a notary or other person who has the right to perform notarial actions;
ü An individual entrepreneur or a legal entity that has a license to implement such activities.
15 Give the definition of the concepts of "extract", "vacation". Describe the procedure for their preparation and certification
Extract From the official document - a copy of the official document, which reproduces its part, certified in the prescribed manner. The practice of preparing extracts from orders for personnel for inclusion in the personal matter of the employee is widespread.
Extracts are drawn up on a general form, which allows you to save time to reproduce the details of the form of the document. In extracts from protocols, orders, orders issued on a general form, the word "extract" is included in the name of the type of document ("extract from the order", "extract from the protocol").
Extract differs from other types of copies in that it is reproduced not entire text of the document, and its part. For example, if the text of the order consists of 4 points, then 1, 2 or 3 points can be included in the text of the extract. The numbering of these items is saved as the same as it was in the script. In this case, the stating part in the discharge is reproduced, as a rule, completely.
The compliance of the statement of the original is confirmed by making the details of the "Marking of Copy".
The "Marking of the Copy" is lower than the "Signature" details and consists of the following elements: the words "right", which is written from the 0th position of the tab from the capital letter, the name of the post and personal signature of the person who assured the copy, deciphering the signature, dates.
Head of the personnel department signature A.N.Petrov
Specify the word "copy" ("Copy of Verne") in the assurance mark should not be followed, because The word "right" itself concludes a semantic load indicating the document copying.
When sending a copy of the document to other organizations or transfer to the hands of a private person, the assurance mark is assigned to the stamp printing (in non-governmental organizations - the organization of the organization). Printing is stamped so that he captures a part of the name of the position of the person, and his personal signature.
Copies of the documents remaining in the organization may be marked by the seal on which the name of the Detair Production Service ("General Division", "Office", etc.) or the inscription "for documents" is reproduced. This seal is affixed on the spot allotted for a personal signature, a copy of the copy is not issued. For example:
Director of the enterprise V.N.Homutsky
When sending a copy of the document to other organizations or transfer to the hands of a private person, a certificate signature is assigned to the stamp printing (in non-state organizations - the organization of the organization). Printing is stamped so that he captures a part of the name of the position of the person, and his personal signature.
Vacation - It's a copy outgoing documentwhich remains in the organization of the author. At the copies of outgoing documents, the requisites of the form are not purchased, the date of signing, registration index and the assistant mark are affixed.
In the assistant marker, which is affixed on the release of outgoing documents, the position and decoding of the signature of the employee who assured the copy can not be indicated.
Signature. N. Evseenko
Describe the functions of the CD: control, organizational, methodical
Give the definition of the concept of "document flow". Describe the principles of paperwork
Document flow is the movement of documents in the organization from the moment they are received or creating before completing the execution, sending or directions in ... Document is an integral part of the DOW. Its goal is ... For a rational document management, principles should be taken into account:Technological scheme for receiving and primary processing of incoming correspondence
Give the definition of the concept of "registration". Describe systems and forms of registration, their advantages and disadvantages.
From the definition it follows that the main purpose of registration is legal force to give a document, since as long as the document is completely executed (the date and ... depending on the scale and nature of the organization's activities, the procedure ... Each document is registered only once (the principle of one-time);Approximate form of registration of incoming documents
Approximate form of logging log and internal documents
Disadvantages:
The log form cannot ensure that the execution of documents and the creation of a high-speed help system according to the documents,
it does not always provide and conduct a one-time registration.
This form of registration practically provides only the accounting of documents and is rational to be used in cases where small amounts of documents are recorded, such as documents on education, skipping, employment records.
Use in organizations with a small amount of document management
Dignity
20 Give the definition of the "Registration" concept. Expand the goals and principles of registration. Describe the peculiarities of registration of incoming and outgoing ... Document registration - a record of the document on a registration document ... From the definition it follows that the main goal of registration is to give a document legal force, since as long as the document ...Describe the execution of documents
Documents are considered, as a rule, on the day of their receipt. Telegrams and other urgent documents are transmitted to the head as increasing. ... The results of consideration of documents are reflected in the resolution. The execution of the document (instructions) can be entrusted with several performers. The performer specified first is ...Director
Depretment
On archives and office work
Ministry of Justice RB.
Signature V.I.Adamushko
The document can also be agreed through the letter or collegial authority. In this case, the requisition of the "Griff coordination" is drawn up according to the following scheme
AGREED
A protocol of a meeting
Trade union
00.00.0000 № 00
AGREED
Letter minider
health of the Republic of Belarus
00.00.0000 № 00-00/000
The haruing of the coordination is located below the "Signature" details on the front side of the last sheet of the document from the border of the left field. In the presence of two coordination vultures, they are placed on the same level. Several coordination vultures are placed on a document with two verital rows
Agreed agreed
Director Director
National Archive of National Historical
Republic of Belarus Archive of Belarus
Signature V.D. Sellenev Signature A.K.Golubovich
00.00.0000 00.00.0000
The negotiation sheet is attached
The sheet is drawn up as follows
Sheet of coordination
(Document name) agreed on ... ...Give the definition of the concept of "monitoring the execution of documents". Name the units and persons carrying out the execution. Describe types of control
Monitoring the execution of documents -action of actions providing timely and qualitative execution of documents
The purpose of deadlines is Promoting the timely and qualitative execution of documents, obtaining information that can assess the quality of the work of structural units, their leaders and specific performers.
Tasks of deadlock:
Casual check of the timing of execution;
Monitoring the quality of document preparation;
Monitoring the timely receipt of information from the subordinate organizations and performers;
Fixation of the facts of execution and non-fulfillment of documents;
Periodic accounting and reporting on the results of test work;
Analysis of the executability of documents.
Describe the technique of test operations
The execution control system includes: Accounting for controlled documents (orders) and their timely bringing to ... Control over the terms of execution;Give the definition of the concept of "nomenclature of affairs". Describe the purpose, types and principles of building a nomenclature of cases
Movement of documents, i.e. The document flow of the organization ends after the execution of documents. However, the information contained in ... Documents are formed into cases in accordance with the approved nomenclature ... The case is a set of documents (Document) related to one issue or a segment of activity placed in ...Types of ND.
· Typical; · Sample; · Individual (specific).Principles of building ND
An example of a ND scheme built according to the structural principle: 1. Office; 2. Department of Economic Forecasting;Describe the rules for the preparation of the headers of cases and their systematization within the sections of the nomenclature of cases
The header of the case must comply with the content and composition of the documents of the case, be brief, accessible to perception, clear and specific.
The title includes:
the name of the kind of business (documents, correspondence, business) or varieties of documents (orders, protocols, plans, reports, report notes, acts, certificates, etc.);
Example: orders of the Minister ... Committee's report ...
specifying the addressee or correspondent of the document;
Example: correspondence with the sonnet of Ministers of the Republic of Belarus ...
Example: Report of the Committee on Financial and Economic Activities ... Geographical Name settlement or territory with which the content of documents of the case is connected;
Example: reports of secondary schools of the Borisovsky, Berezinsky, Vileyskiy, Volzhinsky and Dzerzhinsky districts of the Minsk region on educational work ...
specifying the chronological framework of documents of the case, dating of actions or events reflected in documents, but beyond the limits of the office work year;
Example: a promising factory work plan for 1996-2010. Note on the copying of documents of the case.
In the headlines it is impossible to use non-specific wording (type "Different Correspondence", "Vagon Reports", "Natureture", etc.), the definitions in which the type of document is replaced by some action ("Research", "Consideration", etc.) .
In the headlines, the term "case" is used at the institution of personal, judicial, arbitration cases, as well as when combining various documents related to the sequence of solving any issue.
Example: The case of considering Ivanov's complaint. ...
The term "documents" is used:
when grouping in the case of documents on one issue not related to the sequence of office work (at the end of this title, no more than three main varieties of documents of this case are indicated);
Example: Documents on the Republican Schoolchildren's Supartakiad (position, protocols, reports, etc.); In cases containing applications to the main document or group of documents.
Example: Documents for protocols Nos. ... Meetings of the Academic Council (reports, information, references, etc.).
In the headlines containing correspondents with several heterogeneous correspondents (more than three), the names (surnames) of these correspondents are usually not listed.
Example: Correspondence on the delivery of products for export.
In the headlines of cases containing correspondents with several homogeneous correspondents (more than three), the names (surnames) of correspondents are indicated generally. Example: Correspondence with banks on financing and lending ...
Correspondence with citizens about paying pensions and benefits.
The systematization of headers in the sections of the nomenclature of cases is due to the degree of their significance and relationship. The headlines are systematized in the following order: the laws of the Republic of Belarus, the Resolution of the National Assembly of the Republic of Belarus, Decrees, Decreements, Regulations of the President of the Republic of Belarus, the orders of the Presidential Administration of the Republic of Belarus, Resolution and the Order of the Council of Ministers of the Republic of Belarus, Charters (Regulations on the Organization), Protocols, Orders, Station schedules, plans (annual and current), reports (annual, quarterly, monthly), information, references, information, acts, correspondence. The procedure for systematization of other categories of cases is determined by the compiler of the nomenclature in accordance with their significance.
The systematization of headers in the sections of the nomenclature of cases is due to the degree of their significance and relationship. Headers are systematized in the following order:
laws of the Republic of Belarus,
resolutions of the National Assembly of the Republic of Belarus,
decrees, decrees, orders of the President of the Republic of Belarus,
order of the Presidential Administration of the Republic of Belarus,
resolutions and orders of the Council of Ministers of the Republic of Belarus,
orders, orders of higher organizations,
organizational documents (charters, regulations on the organization and joint venture, staff schedules, job descriptions, rules),
regulatory documents of the organization (orders),
plans (annual and current), reports (annual, quarterly, monthly),
information, references, information, acts,
correspondence.
The procedure for systematization of other categories of cases is determined by the compiler of the nomenclature in accordance with their significance.
The systematization of homogeneous cases is carried out according to the alphabet of correspondents or geographical names.
Describe the procedure for the preparation, coordination and design of the nomenclature of the structural unit
The ND structural unit is drawn up on the form of a structural unit, the title of this ND is the year to which it is compiled.
The title of this ND will be the year to which it is compiled.
The ND of the structural unit is drawn up on the basis of organizational documents (provisions on the organization, structural unit, job descriptions of the employees of this structural unit).
ND structural divisions are compiled by a person responsible for the documentation with the involvement of leading specialists who know the functions, tasks and documentation of these divisions, the head is visited. The archive is agreed by ek of a structural unit (if available) and is signed by the head of the structural unit, indicating the date of signing.
The text is built in the form of a table, which contains the name indicating the index of this department:
The column 1 indicates the indices of cases consisting of the number of the structural unit and the case of the case in order.
Count 2 indicates the names of sections and subsections and all the headers of the permanent and temporary storage cases, marketing in the organization in the calendar year, including cases with a vulture of restricting access to documents, unfinished business workflow (transit), reference files to documents. The ND does not include printed publications, alphabets, pointers, etc. Support documents.
The systematization of titles in the sections of ND is due to their significance and relationship. Headers are systematized in the following order:
Laws of the Republic of Belarus;
Decisions of Nats. collections of the Republic of Belarus;
Decrees, decrees, orders of the President of the Republic of Belarus;
Orders of the Presidential Administration of the Republic of Belarus;
Decisions and orders of the CM RB;
Organizational documents of the organization (provisions, statutes);
Administrative documents of a higher organization;
Administrative documents of the head of the organization;
Protocols
Information;
Information and others.
Graph 3 is filled at the end of the calendar year. It indicates the number of cases (volumes, parts).
In column 4, the storage period and the number Art are indicated. on the list of documents indicating the timing of storage.
Column 5 indicates the various TOU marks - about the transfer of cases to other organizations, loss of cases passing, inclusion of cases in the act of destruction.
ND JP is drafted in the 4th quarter of this year next year. In newly created organizations - at any time.
At the end of the office work year, the SP ND is drawn up with a final entry indicating the number of categories of cases.
The final entry signs the head of the joint venture.
When transferring outcomes in the RED, also signs the final entry of the person who submitted this information in the ADOU.
After registration of the ND of the structural unit is transferred to the DW service for the preparation and design of the ND organization.
The DOU service controls the work on the development of ND structural divisions and provides methodological assistance to compilers.
ND structural divisions are stored 5 years after the transfer of cases to the archive.
Describe the procedure for compiling, coordination, design and approval of the organization's business
The newly created institution of ND is compiled at any time of the year, and then to the beginning of the office work year (by January 1). Similarly ... ND is coordinated with the state archive 1 time in 5 years or after ... before making ND, it is necessary to carefully study the composition, content and number of documents circulating in ...Give the definition of the concept of "formation of cases". Describe the features of the formation of individual categories of documents into cases
Formation of cases - Grouping executed documents in accordance with the nomenclature of cases and systematization of documents within the case. Documents are grouped into cases of employees responsible for office production ... Documents are grouped into cases according to the marks on the execution of documents "in case No.". In this case, the correctness is checked ...Give the definition of the concept of "job design". Describe the complete and partial design of cases. Name the categories of documents to be fully and partial
Organizations are subject to design at their institution and upon completion of the calendar (office production) year. Registration includes a complex of work on the technical processing of cases and is carried out by the staff of the relevant structural divisions in the methodological assistance of the archive and under the control of the service of the DOU and the archive.
Depending on the storage time, complete or partial decoration of cases is carried out.
The cases of permanent, temporary (over 10 years) storage and personnel are subject to complete design, which provides:
bearing or binding of the case;
numbering sheets in the case;
drawing up a witty inscription;
drawing up internal inventory of documents of the case (in the necessary
cases);
registration of case cover details.
Temporary (up to 10 years inclusive) storage are subject to partial design. At the same time, documents are stored in folders, sheets are not numbered, the reinforcement of cases is not carried out, internal inventory and asscripts are not compiled.
Documents included in the constant storage case are fed into four punzs into a solid cover (with a volume of up to 50 sheets) or intertwined, taking into account the possibility of free reading the text of all documents, dates, visas and resolutions on them. When preparing affairs to the binder (binding), metal items (pins, clips) are removed from the documents.
Cases of constant storage, consisting of documents of special scientific and historical, artistic and other values \u200b\u200bor non-format documents (drawings, manuscripts, etc.) are stored in three-valve folders and ties or in cardboard cases (boxes).
If there are unclaimed personal documents (labor books, passports, etc.), they are invested in the envelope, which is fed into this case or is lined on the reverse side of the case.
At the end of each case, forms blanks or clean sheets for a witty inscription, and at the beginning of the case (in the necessary cases) - forms forms for internal issues of business documents.
All sheets in the case, except for witnesuctive inscriptions and sheets of internal inventory, are numbered in the unfolded form of Arabic numbers in the upper right corner, not assigious text of documents, a black graphite pencil or a numbering. The use of ink and color pencils for numbering sheets is not allowed. The lists of internal inventory documents are numbered separately.
If the case has several volumes, then the sheets of each volume are numbered independently.
Drawings, charts, photos and other specific documents representing an independent sheet in the case are numbered on the back of the left-to-top corner.
The folded sheet is unfolded and numbered in the upper right corner. A sheet of any format that is listed for one edge is numbered as one sheet. The sheet, folded in half and the middle-lined, is numbered as two sheets.
Sheet with tightly glued documents (photographs, cuttings, extracts, etc.) is numbered as one sheet. If the documents are broken with one edge, then each of them is numbered separately.
Available in the case of envelopes with inscriptions or attachments are numbered independently: first the envelope is numbered, and then the next number each attachment in the envelope.
Documents in the case with their own numbering sheets (including printed publications) are numbered in general. Own numbering is preserved if the document having its document is a separate case.
If there are a large number of errors in the numbering sheets of the case, they are renumbering them. When renovated, old numbers are shredded by one oblique feature and a new sheet number is set nearby. At the end of the case, a new versatile inscription is drawn up, and the old stresses, but remains in the case. If detected numbering errors are insignificant, then the sheet numbers are used.
Example. 15a, 15b, etc.
To take into account the number of sheets in the case and fixation of their numbering their numbering, a versatile inscription on a sheet of business is drawn up, which is placed at the end of the case (in the book - on the back of the last clean sheet).
The test inscription is filled in the prescribed form. In a sheet-vestibule of the case on personnel, an exception is allowed from the specified form of Count 1-2, if it does not have an envelope with attachments. It is forbidden to endure a witness inscription on the cover of a case or a clear sheet turnover last document. If it is delayed or intertwined without a blank of the vessel sheet or a clean sheet of A4 format (for cases of personnel, not having envelopes with attachments, the format A5 is allowed), then they are lined or enter at the end of the case.
In the assistant inscription, the numbers and in words of the number of numbers of the case are indicated and in words; The number of sheets of internal inventory (if available); the presence of literary sheets and missed numbers; Rooms of sheets with blended photos and documents (exception - personal affairs); The numbers of envelopes with attachments and the number of sheets nested in them; The results of the numbering checks and the physical condition of the case are recorded.
The assistant inscription is signed by its compiler, indicating the position, transfers the signature and the designation date of the preparation.
In the affairs of constant and temporary (over 10 years) storage, the accounting of which is caused by the specifics of the documentation (especially valuable, personal, judicial and investigative cases, cases of awarding scientists of degrees and the assignment of scholars, cases of copyright
certificates and patent inventions, etc.), the internal invention of the paper documents is drawn up.
The need to draw up internal inventory documents of the case is determined by the instructions for conducting office work in an organization or special instructions and provisions.
In the internal queue, the sequence numbers of documents in the case, indexes (if available), dates, document headers, as well as the numbers of sheets of the case, on which each document is located. The internal inventory of the case includes a final entry in which the numbers are indicated and in words the number of documents included in it and the number of inner inventory sheets. These sheets have a separate numbering and their number is indicated in the witness inscription after the total number of sheets. When the composition of the document documents (withdrawal, the inclusion of documents, replacing them with copies, etc.), these changes are reflected in the "Note" column with reference to the relevant acts. If necessary, a new final entry to the inner inventory and witness inscription is drawn up.
The internal opis is signed by its compiler, indicating the position, deciphering the signature and the designation of the drawing date.
If it is intertwined or late without a form of internal inventory documents, then composed by the installed form, the OPEV is lined up to the inside of the face cover.
The covers of the work of constant and temporary (over 10 years) storage are drawn up on the prescribed form.
Mandatory details Covers are:
name of a higher organization, organization and structural unit;
case index on the nomenclature of cases;
case header;
date of business or the extreme dates of documents included in the case;
the number of sheets in the case;
shelf life; Archive case cipher.
When making an case cover, the name of a higher organization, organization and structural division is fully indicated in the nominative case. If an organization or a higher organization has a formal abbreviated name, it is indicated after the full name.
Example. Ministry of Justice of the Republic of Belarus (Ministry of Justice).
If during the period of the formation of the case, the name of the organization or structural unit has changed, the current name is indicated on the cover, and the old one lies in brackets.
Indexes and headers on the covers are indicated in accordance with the organization's nomenclature. In the headers of cases with administrative documents, their numbers are made by the protocols.
In the headings of cases containing copies of documents, their copying is indicated.
Example. Orders No. 1-30 Director of the Institute for Main Activities. Copies.
The authenticity of the case documents in the title is not negotiated.
The case of affairs necessarily indicates the date of the case - the year (s) of the institution and the end of the case in office work.
If there are documents in the case - applications for an earlier period than the year of the formation of the case, then there is litters on the cover under the date: "There are documents for ... year (s)."
Dates of plans, reports, staff schedules, cases containing one document are reflected in the headlines.
On the cover of cases containing a number of multiple documents (orders, protocols, certificates, information, correspondence, etc.), the extreme dates of documents are indicated, i.e. Dates (number, month, year) of registration (compilation, approval) of the earliest and later documents included in the case.
The extreme dates of personal cause are the dates of signing orders for the admission and dismissal of the person who has the case.
In the affairs of permanent and temporary storage, the date is indicated on the cover of Arabic numbers.
Example. 09/21/1997.
If the number or month is expressed with unambiguous numbers, the zeros should be set before them.
Example. 05/01/1997.
The number of sheets in the case is put on the cover on the basis of the witness inscription.
The shelf life is transferred to the cover of the case from the ND organization after clarifying it according to the relevant list of documents. The inscription is placed on constant storage affairs: "Store constantly", but on temporary storage business - "Store ... years".
When making a case into an inventory on the cover, architerate case cipher is affixed, including the foundation number (F.), the OPTIC number (OP.) And the case number (D.).
Example. F.4. OP.1. D.320.
Inscriptions on the covers are made clearly light-resistant ink, ink or ballpoint ball. It is allowed to pre-fill the cover form on a typewriter or computer with a subsequent sticker to cover it.
Registration of cases
Cases of organizations are subject to registration under their institution and upon completion of the office production year. Registration of cases is carried out by employees of structural ... Depending on the storage time, complete or partial design is carried out ... all cases are subject to partial design when they are instituted in office work. Full design is subject to ...Give the definition of the concept of "painting affairs". Name the types of description. Describe the procedure for the preparation, design, coordination and approval of the Affairs of the structural unit.
Inventory business - This is an information and search guide containing a systematic list of units. Storage and intended for their accounting, consolidation of systematization, disclosure of composition and content. Inventory also serves the goals of prompt search for cases in the organization.
Faults are compiled separately on:
Constant storage cases;
Personal business;
Temporary business (over 10 years of storage);
Cases consisting of documents marking only in this organization (scientific reports on topics, technical and technological documentation).
Independent inventories can be drawn up on some types of Hordes (orders, rulings, protocols).
The work of the trade union committees are included in a separate section in ND organizations and a year after the completion of their office work is also transferred to ARCHR on a separate OPI, prepared by the trade union committee. The work of the trade union committee in the archive of the organization is included in a separate section in the annual section of the consolidated inquiry post. storage.
In the joint venture, inventories are compiled annually by the established form under the methodological guide of the archive. These specimens are submitted to the archive after the completion of cases in office work. For example, the annual section of Obia, which includes cases completed by the workshop in 2008, must be submitted to the archive no later than December 31, 2010.
Responsibility for the timely and qualitative preparation of the description of cases of joint ventures are the leaders of these divisions.
Affinition of structural divisions have sequence numbers.
Before mapping the headers of cases in the Options, the compliance of the number of cases introduced into an inventory, the number of cases on the organization's nomenclature of the organization is checked. The view is made when it is checked:
compliance of the report of the content of documents in the case;
the correctness of the design and grouping of documents included in
quality of binder or binding;
numbering sheets of the case;
the presence of inner inventions in cases specified in regulatory acts, and the correctness of its design;
the presence of witness inscriptions and the correctness of its design.
All detected violations of the established rules for the formation and registration of cases are eliminated in the joint venture.
In the absence of cases that listed on the nomenclature of cases, the joint venture takes measures to find them. Discovered cases are included in the inventory. If the search turned out to be unsuccessful, then a certificate is made about the reasons for their absence. The certificate is signed by the head of the structural unit and is transmitted together with the description of the affairs of the structural unit to the archive.
When drawing up inventory, the joint ventures must comply with the following requirements:
every business (volume, part) is made in an inventory under an independent sequence number;
the headlines are entered into an inventory in accordance with the ND-based systematization scheme;
event graphs (sequence number, index, title, date of the case, the number of sheets in the case, the term of storage) is filled in accurately in accordance with the information that are submitted to the cover of the case;
if the case consists of several volumes, each volume is entered into an inventory under an independent number;
when putting in the annual section, in a row of several cases with the same headlines are written in full header of the first case, and all other homogeneous cases are indicated by the words "Same", while other information about cases are entered into an inventory (on each new sheet, the title is played completely) ;
Example. Correspondence with the company "Spectrum" on the supply of equipment.
Same with the company "Technology".
Count Obci "Note" is used for marks about the features of the physical condition of cases, about the transfer of cases by other joint ventures organization, presence of copies, etc.
At the end of the design on a separate sheet, a final entry is drawn up in which the number of cases included in the inventory, the first and last rooms are included in the inventory, are specified by the first and last difference numbers.
Inventory of the structural division affairs is signed by the compiler, indicating his position, is coordinated by the head of the DOU Organization service, EC JV (if available) and is approved by the head of the organization's joint venture.
Inventory of the structural division of the organization is drawn up in two, and if there are eq in three copies. One copy remains in the structural unit, the second is transmitted to the archive along with the affairs, the third is fed to the EC protocol.
After the transfer of cases to the archive of inventory, the joint venture is stored in the archive constantly or before the transfer of cases to the State Archive in the Fund. Copies not included in the Fund's business are stored in structural divisions.
OPIs prepared by the joint venture organization serve to prepare the consolidated inventory of the organization that is the head. Archive. In organizations where there is no position head. Archive, the compilation of annual sections of the degree of affairs is carried out by the Office (secretary) or a person appointed by the order of the head responsible for the archive.
descriptive article in description of the joint venture includes the following elements:
the sequence number of the case (volume, parts) by inventory;
case index (volume, parts);
title of business (volume, parts);
the number of sheets in the case (volume, parts);
the shelf life (indicated in the parties, the storage period is over 10 years, including in the Affairs of LS Affairs);
note.
The main requirements in drawing up inventory are:
the presence of a complete set included in the inventory of documents (cases) formed in the activities of the joint venture;
correctness of the description of cases;
compliance with the preparation of the activities of the principles of the systematization of cases;
drawing up inventory on time;
the correctness of the design of OTICI.
Before making headers of cases, the inventory is checked by the correctness of the formation and registration of cases, the compliance of the number of cases entered into an inventory, the number of cases under ND SP. When viewing, the case is checked: the compliance of the case header content of the document documents; the correctness of the design and grouping of documents included in the case; Quality of binder or binding of cases; the correct numbering of sheets in the case; the presence in the case, in the necessary cases, internal issues of the case and the correctness of its compilation; the presence and correctness of the certificate of business; Case design. Violations of established rules for the formation and registration of cases in the joint venture should be eliminated.
Inventory includes the entire complex of affairs to a certain type of documents formed in the process of joint ventures, that is, not only cases established in accordance with ND, but also cases received from other joint ventures or organizations and not provided for by ND. In addition, incomplete business proceedings are included, as in the "Note" column of subsequent sections describing before their closure, a mark is made: "For this year, see the section for __________ year No. ________."
In favor of the post. Storage may include temporary storage time, having an EPA mark, for example: "5 years EPK"; "10 years EPK". As a rule, it is cases, the question of the classification of which is not resolved in the permanent or temporary storage time during EC in the joint venture.
Separate cases necessary to employees of the joint venture in work for a long period of time and left for storage in the joint venture are subject to mandatory inclusion in the annual partitions of inquiry. After their description in the archive in the annual section of the consolidated description of the Archive of the Organization, the act of transferring these cases into temporary use of the joint venture storing them is drawn up.
If it is found that there are no cases on ND in the joint venture, measures are taken to find them. Found cases are then included in the inventory. On cases that were not found in the search process, the fact of the destruction of which is established, the certificate is a certificate of the reasons for the absence of these cases. The certificate is signed by the SP head and is transmitted together with the description of this joint venture to the archive of the organization.
When drawing up inventory, the joint ventures are followed by the following rules.
Annotation of documents or repeated instructions of the headers of cases (sending headers) do not have sequence numbers.
The numbering of cases in the inventory is made in the gross order. The erroneous repetition of the deed numbers is eliminated by simplication of alphabetic designations to the re-number of the case (literary numbers). For the convenience of filling the first inventory graph, it is advisable that the number of cases entered into it does not exceed the four-digit number. If the case consists of several volumes (parts), then each volume (part) is entered into an inventory under an independent number.
In the second column, the indexes of ND affairs are made (01-04, 02-08, 03-05).
In the event that the case is formed from several cases, the indices of these cases are indicated. At the same time, it should be borne in mind that when introduced into an inventory in the inventory of cases of dismissed workers, their indices (graph 2 inventory) will be ordinal numbers assigned to them on the book of accounting for personal affairs.
In the third column, OPIA indicates the headline of the case, the annotations of the documents, the designation of the annual section of the OPISI (if the OPEV is composed according to the chronological principle, that is, in 2-3 years at the same time).
The header of the case included in the inventory must completely coincide with the title on the cover of the case.
With a consistent introduction into the inventory of cases with uniform content and the same type, only the header of the first case is completely carried out. Subsequent headlines are indicated by the words "the same" with the header of all the differences (date, numbers of documents, the number of sheets in the case, the letters of the alphabet) and the number of the volume (parts) of the case. The volume number (parts) of the case is indicated by Arabic numbers.
It should be borne in mind that on each new sheet of describing the headline of the case is reproduced completely. The systematization of cases in the OPI is determined by the type of documents included in it. When drawing up in descriptions of the joint venture, the systematization of cases is established by the archive of the organization. The location of the names of cases in the third column of the inventory of the permanent storage period is similar to the location of them in the ND SP. Initially, cases with organizational documents are indicated, then cases with administrative documents of a higher organization and business with administrative documents of the head of this organization. After these cases, protocols, plans, reports, contracts, report notes, correspondence are placed.
In the inventory of affairs on the LS, the personnel service compiled, cases are also compiled in a certain sequence, which facilitates their search. All cases are located in cases of their compilation. If documents have been formed in the case for several years, then the case refers to the year in which it has begun. Personal affairs, personal cards dismissed workers belong to the year in which they were completed, i.e. By the year dismissal.
Approximate location scheme in Questions of LS:
Orders on the LS (reception, movement, dismissal);
Personal workers cards;
Personal affairs dismissed workers №
List of employees (staffing list);
Unbalanced employment records and other personal documents of workers.
In the annual section of the inventory of affairs on drugs, personal affairs and personal cards, unclaimed personal documents are systematized according to the alphabet.
In organizations, where a small amount of affairs formed for the year, not annual partitions of Obia can be drawn up personnel service, and partitions of the LS, including cases in 2-3 years
For certain categories of affairs on drugs (personal affairs of dismissed workers, personal cards dismissed employees) is allowed to compile individual inventories (Appendix 5.) The dates of documents and the number of sheets are fully transferred from the cover of the case and are indicated, respectively, in the fourth and fifth Stocks inventory.
In favor of the post. The storage period of the graph "Note" is filled with the purpose of explaining the header to the case, when changing accounting information ("dropped", "transmitted"), with the designation of the claim annotations to documents or cases ("See. No.", "approved by order № ___ from ______ ") and in other cases.
In addition, this column makes the necessary marks about the physical condition of the case or individual documents in it, about the transfer of the joint ventures, about the presence of copies.
In described temporary cases (over 10 years of time) and on drugs in the column: the storage period and the number Article are transferred. The list shown in ND. In these collections of the Count "Note", number 7 is numbered.
When filling in graph 6 (shelf life and art. On the list) two list of standard documents are used with the indication of the storage time. This is a list of standard documents of state-owned bodies and management, institutions, organizations and enterprises of the Republic of Belarus on the organization of the management system, pricing, finance, insurance, government management, privatization, off-economic relations with the storage period and a list of standard documents of state-owned and management bodies, organizations of the Republic of Belarus on operational and statistical accounting and reporting, electronic information resources, labor relations, socialize, work with personnel, education, customs control, logistical support, administrative and business activities, office work, work of archives of organizations with an indication of storage time.
When determining the storage time of documents are guided by the so-called departmental lists. In departmental lists, there is a more complete list of documents for documents in relation to the activities of organizations of certain industry systems.
After completing the compilation of the composition of the joint venture, it is accurately executed.
At the end of the inventory, after the last descriptive article, the final entry is made. In the final entry, the number and in words are indicated by the number of cases made in the opis, the first and last number of each case on inventory, as well as the literary and missed numbers (if available in the case).
Following the final record, the position and surname of the Compirator of the Options are indicated, its signature and date are affixed.
This inventory contained 10 (ten) cases from No. 1 to No. 10, including literary numbers: 8 A
missed: 4.
Head Chancellery signature V.V. Inderev
Then IP OPEV is coordinated with the leader of the ADOU. If, in addition to the expert commission of the organization, there is an expert commission created directly in the joint venture, an inventory is coordinated with the expert commissions of this joint venture. Approved inventory affairs by the head of the joint venture. The claims of the statement is located in the upper right corner of the Way.
Number of copied copies. OPIES depends on the availability of an expert commission in the joint venture. If this is there, then the OPS is compiled in 3 copies. The 1st is stored in the joint venture, the 2nd - together with cases is transferred to the Archive of the Organization, the 3rd - is attached to the minutes of the meeting of the expert commission, on which the inventory of the work was considered.
In the absence of an expert commission in the joint venture, OPEV is drawn up in 2 Ex.:
1st - passed along with the archive
2nd - remains as a control in the joint venture.
On the covers of cases made in the inventory of joint ventures in agreement with the archive of the Organization, temporary encryption is made. With encryption of affairs, their numbers inventory are stored in the lower left and right upper corner of the case cover with a soft black pencil. These ciphers are temporary, since after the inclusion of the annual sections of the consolidated inventory of the Organiza, they are affixed by numbers on this consolidated inquiry (archive case cipher).
Affairs of the joint ventures of the divisions are stored until the annual section of the consolidated inquiry of the organization's office post, time. (over 10 years) and on HC with EPA, EMC of the State Archive. This procedure is established for government agencies transmitting documents for storage in the State Archive, and for non-governmental organizations entering into an agreement with the state marks.
JV joint ventures are assigned to the registry numbers describing, which is in the archive of the organization. The inventory number of the joint venture consists of a digital designation of the joint venture on the ND and the indication of the year of the preparation of OPTICA: 01-2001; 02-2001; 03-2001.
Attention should be paid to the features of the assignment of numbers of temporary (more than 10 years) storage and LS: The initial letter of the name of the category of documents included in the inventory is added to the number. Thus, the inventory of temporary (over 10 years) is added alphabetic designation "B", and to the Affairs of LS, the letter "l / s": 02-l / s-2005, 01V-2005.
The transfer of joint ventures in the archive of the organization is carried out according to Queen in accordance with the schedule approved by the head of the organization.
OPI, prepared by the joint venture, serve as the basis for the preparation of the annual section of the consolidated description of the post., Temporary storage and on the LS, which is the organization's archive (the person responsible for the archive).
application
Form of Affinity of Permanent, Temporary (Over 10 years) Storage
And on the personal composition of the structural unit
Public organization) organization
Organization Name The name of the structural unit (public organization) opis No. ... No. p / p Index of the case (Tom, parts) Name ...Give the concept of "examination of the value of documents". Describe its purpose. Describe the criteria, principles and procedures for conducting the value of the value of documents
Examination of the value of documents - This is determined by the value of documents in order to establish the timing of their storage and selection for storage.
Examination of the value of documents is carried out on the basis of the principles of historicism, complexity and comprehensiveness of the assessment of documents and in accordance with the criteria of origin, the content, external features of the documents.
The criteria of origin include:
the role and place of organization in the system of state (non-state) management and (or) functioning of a particular industry (systems, associations), the significance of the functions performed by it;
time and place of education of documents.
Content criteria include:
the significance of the event (phenomena, subject) reflected in the document;
target, type and variation of the document.
The criteria of the external features of the document include:
legal reliability of the document (availability of signatures, dates, seals); Availability of resolutions, litter; Features of text transmission;
features of the material basis of the document and its physical condition.
Organization of examination of the value of documents
The composition of the documents of the National Archival Foundation of the Republic of Belarus and the deadlines for storing documents are determined by typical and departmental (sectoral) ... Typical list (List of Model Documents) includes documents, ... Departmental lists include documents reflecting specific functions of organizations inherent in a certain ...Conducting examination of the value of documents in the organization's office work
When examining the value of documents in the structural divisions of the organization during the formation and registration of cases, the selection of ... continuous and temporary storage (over 10 years) for transfer to the archive; temporary (up to 10 years inclusive) storage for further storage in structural divisions;Examination of the Value of Documents in the archive
The documents received in the archive (over 10 years) storage as the deadlines of their practical use are released.Describe the assignment of STB 6.38-2004 "Unified documentation systems. The system of organizational and administrative documentation. Requirements for paperwork. " Describe sections STB 6.38-2004
The result of unification and standardization is the standard in which the rules and requirements for the failure of unification and standardization are enshrined. In the case of unification and standardization of management documentation, the main standard in the Republic of Belarus is STB 6.38-2004 "Unified RB documentation systems. Horde system. Requirements for paperwork »in which the requirements for the design of the Horde are fixed.
Along with other regulatory documents, STB 6.38-2004 is part of the USD.
After the collapse of the USSR, there was a need to create its own standards in the field of DW, which established the requirements for the preparation of management documentation. The first standard that establishes the requirements for registration of management documentation in the Republic of Belarus was STB 6.38-95. This standard was enacted on 07/01/1996. In 1998, changes were made regarding the design of the postal address.
STB 6.38-95 set the composition of details (32), rules for their design. This STB has also been given as an application form for letters, a common form and a sample form.
In connection with the development information technologies, the emergence of new means of creating and replicating documents, the emergence of organizations of new forms of ownership and new national classifiers was adopted by STB 6.38-2004, which was put into effect by the decision of the State Standard of RB No. 64 dated December 21, 2004.
Standard is based on the following regulatory acts:
OKRB 004-2001 Public authorities and management.
OKRB 018-2003 Legal entities and individual entrepreneurs.
OKRB 010-95 Unified Documents.
TKP 1.5-2004 Technical Regulation System and RB Standardization. Rules for building, presentation, design and maintenance of technical codes of established practices and state standard.
GOST 3489.2-71 Typographic fonts. The journal headset is chopped (for alphabets in Russian and Latin graphic bases). Purpose. Picture. Font line. Capacity.
GOST 3489.6-71 Typographic fonts. The headset is poster (for alphabets in Russian and Latin graphic bases). Purpose. Picture. Font line. Capacity.
GOST 3489.10-71 Typographic fonts. Common headset (for alphabets in Russian and Latin graphic bases). Purpose. Picture. Font line. Capacity.
GOST 3489.33-71 Typographic fonts. Headset literary (for alphabets in Russian and Latin graphics foundations). Purpose. Picture. Font line. Capacity.
STB 6.38-2004 Sets the scope. This standard applies to the cape and all the documents included in it. (p. 1)
STB 6.38-2004 establishes the composition of details and the requirements for the design of documents details (PP. 3, 5), as well as requirements for bookbanks and texts of documents (p. 4).
As part of the details of STB 6.38-2004 compared with STB 6.38-95 there are some differences. So, in connection with the advent of new Classifiers of OKRB 004-2001, OKRB 018-2003 Instead of the requisite, the "OKPO organization code" code was introduced by the "Code of the Okogu and Okulp" (depending on the ownership form). Also in connection with the wider use of PC instead of typewriting machines, a preventive sign was excluded. Instead, it was introduced by the "Graphic Application" props, which in STB 6.38-95 was not.
STB sets 2 types of blank (general and for letters).
For format forms, A4 and A5 format is used (for small documents).
STB also sets fields:
Upper and lower - 20 mm;
Left - 30 mm;
Right - not less than 8 mm.
STB also establishes ways of location and options for designing details and font size in the manufacture of blanks by typographical way.
In connection with the dissemination of information technologies in the field of manufacturing, STB documents also establishes the requirements for documents manufactured using technical means (p. 6). Thus, the text on the format of A4 format on the PC is drawn up 13.5 interval, and on the A5 form - after 1 or exactly 14 PT. The text is printed with Times New Roman grapple, font size - at least 13 PT.
Details consisting of several lines are printed through an interval of exact 14 PTs.
The STB also installed standard positions of the tabulator (indents on the PC) in mm.
0-tracked left field;
1 - 12.5 mm on a PC;
As an application to STB, the sample form is given, which indicates the dimensions and area of \u200b\u200bthe location of the props, the common form (the shape of the general form with the longitudinal location of the details in 2 languages, the form of a form with an angular location of details in one language, the general form with the longitudinal location of the details on one Language), blank for letters with the longitudinal location of the details in two languages.
So Based on the foregoing, it is possible to determine that STB 6.38-2004 as a result of unification and standardization in the Republic of Belarus in the HFD region is the main regulatory document When drawing up and designing documents, because Sets the composition of the details, the order of their design, form of forms, the order of their use, and the sample form for all HFA, taking into account the use of information technology.
Practical part
Make up and place a letter request
Please place in the newspaper Minsk Courier information about college ...Make up and place a letter-answer
Editor-in-Chief Signature N.A. KROTOV VILKOV 256 09 45Make up and place a letter reminder
We remind you that 13.01.2008 was concluded agreement No. 512 on the supply of office furniture, the term of execution of which expires 04/19/2008. We convincingly ask to fulfill the obligations before the time limit or we ... deputy. General DirectorMake up and place a warranty letter
We ask you to organize a buffet on behalf of the Minister of Foreign Affairs - Deputy Prime Minister of the Republic of Belarus - August 29 at 18.30 by 55 ... We guarantee payment. First DeputyMake up and place a letter notice
General Director Signature A.P.StoreginMake up and place an invitation letter
We invite you to a seminar on the seminar on the changes made to the instructions on ... to participate in the seminar it is necessary to list 80,000 rubles. (including VAT) for each participant to our settlement account before ...Make up and place the order
On ensuring the implementation of the plan for a knitting shop in the fourth quarter of 2008Make up and place the initiative order for the main activity
Open Joint Stock Company "Granit" (Granit OJSC) Order ... on the creation of an expert committee and conducting an examination of valueMake up and make an order for the main activity in execution
On the transfer of the day on May 8 on Saturday May 26, 2008Make a personal certificate
Wage Ternova A.S. In 2008, amounted to: August - 256,000 rubles, September - 260000 rubles., October - 300000 rubles. Director Invest Signature V.N.Mitin Print Chief Accountant Signature T.A.OganMake up and make a service certificate
On the purchase of computational equipment for the period from 01/01/2007 to 01.01.2008Make up and place an internal memorial note
Safety Safety Department has repeatedly informed you about non-compliance ... I will take care of urgently to take measures to ensure the safety of work on the construction site.Make up and place the accompanying letter
Coat of arms of Mіnіstrastvo Ekanianіki Raspublіki Belarus Ministry of Economy of the Republic of Belarus ... In order to fulfill the instructions of the Council of Ministers of the Republic of Belarus on January 9, 2008 ... Appendix: 5 liters. In 3 copies.Make up and place the indication
About considering the proposal of the German firm "FOS + GOSH" on the organization of jointMake up and place an act
On the write-off of property, the foundation: Order of the General Director of LLC "Knikazh" from 19.06.2008 No. 29 "On the implementation of property inventory"What we will do with the material obtained:
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Who is the testator, and who is the heir?
When will the testament come into force?
If E. H. Bychkov did not leave the wills, who could be his heir?
Imagine that the heirs who have been inherited by an unfounded house could not agree on how to share it. What do they do in this case?
^ V. Questions for self-test.
Give definition civil legal relationship. What do they understand under its content?
What features are characteristic of civil legal relations?
Give your example of civil legal relationship, allocation of its subject (subjects), the object, the basis of the occurrence and content.
Explain what civil legal capacity and civic capacity is. Describe yourself as a subject of civil legal relations.
What could be the object of property rights? Give examples.
What personal non-property rights do you know?
What is the feature of the right to intellectual property Among other civil rights?
What is inheritance? What types of inheritance exist?
What are the ways to protect civil rights?
Vi. Tasks.
Justify that from the listed can be the object of civil relations: a) invented the new kind Engine to the car, b) drawing up documents on the order of the car owner, c) verses about the car, d) stole car, e) car repair.
Kochkin acquired a concert piano in the store. The next day, the wife of Kochkina came to the store and, referring to the fact that "her husband is just a sick," asked to take the piano back and return the money, as the piano occupies too much space in the apartment.
Who is in this case the subjects of civil legal relationship? What is its content? How should this story end?
Bernard show somehow wrote: "If you have an apple and I have an apple, and if we exchange these apples, then you will have one apple. And if you have an idea and I have an idea, and we exchange these ideas, then everyone will have two ideas. "
What rights goes about, if you look at this situation from the position civil law?
VII. Thoughts wise.
"The bad use of material benefits is often the most faithful way to the greatest adversities."
D. DEFO (OK. 1660-1731), English Writer
VIII. Final part.
Evaluation of students' responses.
The system of administrative documents includes not only orders. The larger and older the organization, the more often it uses other types of administrative documentation: decisions, decisions, orders, instructions. We characterize all these types of documents, as well as consider the examples of the design and storage of each of them.
Regulatory documentation
In contrast, for example, from information and reference documents, each of which has its own goals and objectives, all administrative documents are published with a single goal: bring to the executors will the will of the leadership.
The distinction between them only in the "rank" of the Owner's Owner's Owner: Each of them stands on its own step of the hierarchical staircase, and any movement on this hierarchy is completely excluded (Fig. 1).
Determine with the targeted purpose of each of these documents. The source of all definitions is "a dictionary of species and varieties of modern management documentation" (VNIIDAD, M., 2014).
■ Decision
The authors of the most part of the resolutions are state bodies of the Russian Federation or its subjects. Collogal organizations of the organization are also taken by the considerable number of these documents.
The decision is the highest in importance by the administrative document, and therefore, it is published by the highest management body in particularly important cases.
Thus, the decree can issue a decision of the Meeting of Shareholders on the reorganization of the joint-stock company, its liquidation or the change in the organizational structure (Example 1).
■ Decision
The second option does not interest us, since the organization does not apply to the general office work.
Executive and deliberative collegial bodies of the organization in most cases to document their management actions is quite enough solutions (example 2).
.PNG)
■ Order
The order is undoubtedly the most common of all administrative documents. Even in the smallest organization itself there is a necessary minimum of orders (in contrast to other types of administrative documentation).
Orders are published by the Director General and only them: the word "sole" appears in the definition of the document.
The right to sign orders can be transferred to the Director General of the Deputy or other top managers, but it is important to consider the following points:
The transfer of this right is defined in writing (published, again, the order or is made up of attorney);
When transmitted, the term of the authority and what types of orders can sign each particular top manager.
The most common option: the deputy is endowed with such rights for the absence of the Director-General. As soon as the head returns from a business trip or from vacation, the action of the authority is completed.
Distinguish the following types of orders:
On the main activity;
According to administrative and economic activities (AHD);
According to personnel.
The latter is engaged in the personnel department, and we will not consider them. Orders on the main and administrative and economic activity have different storage time: "Constantly" and 5 years, respectively.
The number of topics relating to administrative and economic activity is outlined in the only source - the list of typical management archive documentsgenerated in the process of activity of state bodies, organs local governments and organizations, indicating storage time (approved by the Order of the Ministry of Culture of Russia of August 25, 2010 No. 558, hereinafter - the List 2010). Based on these information, we can conclude that orders relating to the AHD orders are related to:
Compliance with the rules of the internal activity;
Operation of buildings and premises;
Transport service, internal communication;
Ensuring the security of the organization.
We will not give an example of the order: in each organization, their sufficient quantity.
■ Order
The order, although it is considered the "younger brother" of an order close to the intended purpose to indicate, in regulatory and methodological documents on office work should always be in brackets precisely by order: for example, in Methodical recommendations According to the development of instructions for office work in federal executive bodies (approved by order of Rosarhiva dated 23.12.2009 No. 76, further - methodical recommendations for FOOV; Appendix 15) or in the List 2010 (Article 19).
The head of the Organization may publish an order along with the order, and may also put the perpetual law to issue the orders of top managers in the direction. In this case, each order will act within the direction of the direction: Directorate, Department, Management (Example 3).
■ Note
NOTE - the document created recently exclusively at the level of top managers. Just as an order, the instruction may be published by the head of the structural unit, with the difference that this does not require a special permission of the Director General.
The border between the indication and order is erased more and gradually become administered documents of one order (Example 4).
College Organs
Collegial bodies in organizations are groups of persons who either manage the organization or perform some tasks in it.
Any permanent collegial body is strictly organized: there is a document on its creation, a provision on the collegial body, as well as its own management apparatus, consisting of the chairman and secretary.
In its activities, the collegial body is usually guided by the compiled and approved plan. The meetings of the collegial authority are strictly logged.
Collegiates are divided into management bodies, executive and advisory bodies.
■ College governmentsAs follows from the name, manage the organization at the highest level: the meeting of shareholders, the meeting of the founders of society, etc.
If the organization has a collegial control body, then cEO It obeys him, reports to him and by decision of this body can be replaced.
The collegial governance can influence the organization of the organization at the global level, up to making decisions on reorganization and liquidation.
■ Executive College Organs Exercise direct management of the organization. This may be, for example, the Board of Directors, which includes all top managers.
The establishment of the organization is registered that the Director-General (sole executive body) has no right to make decisions without the consent of the collegial executive body.
■ Executive College Organs Act with the organization's head. These are all sorts of commissions and college. They cannot somehow influence the management of the organization, but they can offer, explain, recommend something to the Director-General as part of their competence.
A bright example from the field of office work is an expert commission that is permanent in the organization. The rules on the archival case about it explicitly state that this is the "deliberative body under the organization's head" (clause 4.8 of the rules for organizing the storage, acquisition, accounting and use of documents of the Archival Fund of the Russian Federation and other documents in state authorities, local governments and organizations; Approved by the Order of the Ministry of Culture of Russia of 03/31/2015 No. 526).
Regulatory documents that can issue collegiates - decisions and decisions.
For example, the basic rules of work of the archives of organizations approved by the decision of 06.02.2002 of the advisory body - the Rosarhiv Collegium of August 6, 2002. The joint stock companies operate advice or shareholders' meetings.
Operation of work with administrative documents
The procedure for working with the administrative document depends on how the document is created: under conditions of collegiality or uniqueness.
Collegiates before making some decision, should be discussed at the meeting.
■ The order of work on the decision and the decision includes:
1. Discussion of the issue at the meeting of the collegial authority.
2. Registration of the protocol of the meeting of the collegial authority.
3. Publication of the Ordering Document.
As you can see, the preparation of the ruling and the decision takes the minimum of time. The key point here is a discussion of the issue. The decision made is fixed in the protocol, and then on the basis of the protocol, the administrative document is being prepared.
■ Order of work on the order, order, indicating
In conditions of uniance, no preliminary action is required: the Director-General decides to publish a manager and gives the secretary to the Secretary to prepare the project, after which it signs it.
Perhaps the project will be held before this procedure for coordination with the competent officials of the organization.
All of the above - which administrative documents are published - can be represented as a block diagram (Fig. 2).
Registration of the details of the administrative documents
■ Details of administrative documents, as well as all organizational and administrative documentation, are issued in accordance with GOST R 6.30-2003 "Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork. "
As can be seen in examples 1-4, bindingdetails of administrative documents are:
Name of company;
Name of the type of document;
Document registration number;
Document date;
Place of publication of the document;
Title to the text;
Signature;
Artist's mark - for orders, orders and instructions.
Optional(optional) details can be considered:
Emblement of the organization (logo) (placed if the organization is made to branding all documents, including internal);
An application mark (if available);
Approval visas (if necessary).
No deviations from the rules for the design of the details set out in GOST R 6.30-2003 and the methodological recommendations5 to it, the administrative documents do not require.
■ General rules for issuing texts of administrative documents You can learn in the methodological recommendations for FOOV and many departmental instructions for office work.
General rules for issuing texts of the administrative documents are presented in the table.
Features of design details of administrative documents, including text, in commercial organizations Must be described in their local instruction on office work. It is in it that fonts and aircraft intervals are granted, the order of the word set "decree" or "order" (by a clock or capital letters) and their location (in the center of the line or from the left edge of the text field).
Methodical recommendations for FOB are not for non-state organizations with a regulatory document. This, however, does not prohibit them as a basis for drawing up their own instructions: all necessary information Contained in applications 14 and 15 to this document.
Storage of administrative documents
Storage of administrative documents is carried out on general grounds. They are formed into cases according to the types and subspecies: at the same time not just stored separately by the ruling, orders and instructions, but orders for personal composition are compulsory stored separately from orders on basic and administrative and economic activities.
The storage time is set on the List 2010 (section 1 "Organization of the Management System"):
Resolutions: constantly (p. "B" - "D" Art. 18);
Solutions: constantly (p. B "-" D "Art. 18);
Orders on the main activity: constantly (p. "A" Art. 19);
Orders on administrative and economic issues: 5 years (p. "B" Art. 19);
Order: Similar to orders;
Specifications: List 2010 does not contain such a document, therefore, the shelf life for instructions is established by the expert commission of the organization.
Let's not forget: the shelf life of "permanently" for organizations that are not sources of recruitment of state (municipal) archives cannot be less than 10 years.
With regard to orders, decisions, as well as orders and orders for the main activity of such organizations, then when they are eliminated, the listed documents may be stored in the State Archive, if the expertise of values \u200b\u200bwill be considered and will be recognized as worthy of this. Regulatory documents in the organization's nomenclature look like this (example 5).
- Successful American businessman M. Small, based on his own experience, formulated five rules for achieving an entrepreneurial goal (ideas). Perhaps they will help you:
- Take the decision: "I can make money." Nowadays, and our country can become rich.
- In order to make money, you must think about it constantly - while eating, walking and even at night when you sleep.
- There are many areas of activity in which you can succeed. Look for and you will find them.
- You will be mistaken. But do not fall in spirit. Learn on your and strange mistakes. Start from the moment where you stumbled. Go forward!
- When you stop at any idea, constantly think about it, develop and leave until you reach the goal.
- To the given advice it is worth adding and one more: do not forget about the legal regulations business activitiesFollow changes in legislation. It is really important for the successful development of your business: a mistake in legal issues Entrepreneurial activity can do it too expensive.
Documentation
Article 14.1. Entrepreneurial activities without state registration or without special permission (license)
- 1. Entrepreneurial activities without state registration as an individual entrepreneur or without state registration as a legal entity - entails an imposition of an administrative fine in the amount of from five to twenty minimum wages.<...>
Article 171. illegal entrepreneurship
- 1. Implementation of entrepreneurial activities without registration or with violation of registration rules, as well as submission to the authority state registration legal entities, documents containing obviously false information, or the implementation of entrepreneurial activities without a special permit (license) in cases where such permission (license) is mandatory, or with a violation of licensing requirements and conditions, if this act has caused major damage to citizens, organizations or state or conjugate With the extraction of income in large amounts *, is punished with a penalty of three hundred to five hundred minimum wages ... or mandatory work for a period of one hundred and eighty to two hundred forty hours ... or imprisonment for up to three years.
* Income in large amounts recognized income, the sum of which exceeds two hundred minimum wages.
Questions and tasks for the document
- Describe the documents submitted.
- Why for the same offense (the implementation of entrepreneurial activities without registration) is different legal consequences?
- Give an example that would meet Article 14.1 of the Code of the Russian Federation on Administrative Offenses.
- Give an example that would correspond to Article 171 of the Criminal Code of the Russian Federation.
Questions for self-test
- Give the definition of entrepreneurial legal relations. What laws regulate entrepreneurial legal relations?
- What prevents the development of production entrepreneurship?
- What principles underlie the entrepreneurial law? Comment on them.
- What is meant by the substantiation of the entrepreneurial idea? Try to bring a specific example.
- What is the difference between the charter from the constituent contract?
- What is a license? What is the purpose of licensing?
- What entails the implementation of entrepreneurial activities without state registration?
Tasks
- Fill in the comparative table of organizational and legal forms of entrepreneurial activity.
- Think what kind of thing you could open. Based on the article by the paragraph, select Organizational and Legal Form for Entrepreneurial Activities. Justify your choice.
- Make a memo "for a beginner entrepreneur." Specify which documents must be collected where to register to open your business.
- Nikolai R. and Peter S. decided to do business - to create a security agency. Young people entered into a founding agreement between citizens Nikolai R. and Peter S. On the creation of a partnership on faith, in the registration of which ... they were denied. What are the future entrepreneurs?
- Modern American economist P. Drucker wrote: "The fact that the company thinks about its products is not the most important thing, especially for future business or for its success. That the consumer thinks about his purchase, which is sees its value - this is what is crucial, determines the essence of business, its directionality and chances of success. " Comment on the statement of the scientist.
Thoughts wise
"The entrepreneur is a person who uses any opportunity with the maximum benefit."
P. Drucker, Modern American Scientist
article 14U1 in the implementation of entrepreneurial activities without state registration as an individual entrepreneur or without state registration as a legal entity, entails the imposition of an administrative penalty in the amount of from 5 to 20 minimum wages.
From the Criminal Code of the Russian Federation.
Article 171.Nexacional entrepreneurship.
Entrepreneurial activities without registration or violation of registration rules, and exactly submission to the body carrying out the state registration of legal entities, documents containing obviously false information, or the implementation of entrepreneurial activities without special permission
(licenses) in cases where such permission (license) is mandatory, or with a violation of licensing requirements and conditions, if this act caused major damage to citizens, organizations or state or is associated with the extraction of income in large amounts, is punishable in a fine of 300 to 500 minimum wages ... or mandatory work for a period of 180 to 240 hours ... or imprisonment for up to three years.
Questions and tasks to the document:
1. Keep the documents submitted. 2. Why in one and the same offense (the implementation of entrepreneurial activities without registration) are various legal consequences? 3. Give an example that would correspond to Article 14.1 of the Code of the Russian Federation on administrative offenses. 4. Give an example that would correspond to Article 171 of the Criminal Code of the Russian Federation.
1. For violations, it is necessary to pay and, if there is a document on entrepreneurship, the trust of customers will come back and some kind of protection for the very.
2. The entrepreneur can be a different kind of entrepreneurship and therefore a different punishment. Shoton will illegally sell a frozen where turnover is 1000-10000r per day or sell oil where turnover is 100,000 and infinitely a day.
3. The delimiter opened the auto repair shop and is called the dealer of official and everyone believe, but suddenly it falls into the crisis and stops providing services, and money takes. Well, if he were licensed, he could take a loan for a low percentage for renewal and customers would not be worried, and he would be given a loan under a high percentage, also eating a probability when taking a loan to please the grille for illegal entrepreneurship.